Project Coordinator

AM Mechanical•Downers Grove, IL

1d•Onsite

About The Position

ARCO/Murray Mechanical is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team in Downers Grove, IL. At AM-Mechanical, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one! We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world. At AM-Mechanical, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment. From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

Requirements

3-10 years of related experience, construction administration experience considered a plus
Bachelor's degree
Excellent computer skills, must be proficient in Microsoft Word and Excel
Must be extremely organized, self-reliant, proactive, and detail-oriented

Responsibilities

Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
Book all travel when necessary
Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
Maintain all files, including preparing new files and sending old files off site

Benefits

Industry-leading performance-based bonus program
Employee Stock Ownership Plan (ESOP)
Traditional and Roth 401k
Tuition reimbursement for associates
Scholarship for associates’ children up to $28,000 per child
1-month paid sabbatical after every five years of employment, plus $5,000 for travel
1-week paid volunteer leave each year
100% charitable match
Medical, dental, and vision insurance coverage
Paid parental leave