Project Coordinator

Amplify

5d • $35 - $40

About The Position

As a Project Coordinator, you are the organizational backbone that keeps cross-functional teams moving smoothly toward their goals. You are responsible for maintaining visibility into project health, ensuring seamless communication across teams, and handling the essential logistics that allow our creators to focus on their craft. You don't just track progress; you anticipate needs, resolve small blockers before they grow, and create the structured foundation that enables complex educational products to come together with precision and clarity.

Requirements

• 2+ years of experience in administrative, coordination, or project support roles with demonstrated ability to manage multiple tasks, deadlines, and stakeholder communication.
• Strong organizational skills with obsessive attention to detail and ability to maintain accurate documentation across multiple systems and platforms.
• Proficiency with project management tools including Smartsheet, Microsoft Office/Google Workspace, with willingness to quickly learn new software.
• Excellent written and verbal communication skills with ability to provide clear, concise updates to cross-functional teams and stakeholders.
• Proactive problem-solving mindset with ability to identify bottlenecks, follow up independently, and suggest process improvements.
• Interest in education and eagerness to contribute to K-12 curriculum development in a fast-paced, mission-driven environment.

Nice To Haves

• Experience in education, publishing, or EdTech environments is a plus.
• Experience in high volume production environments is a plus.

Responsibilities

• Maintain the source of truth - keep project plans, Figma boards, Smartsheet trackers, and meeting agendas meticulously up to date and ensure every stakeholder knows the "current state" and next steps without asking.
• Coordinate the logistics - capture high-quality meeting notes, synthesize clear action items, and maintain follow-up. Attend to cross-unit and cross-team documentation, and communications out to the larger team as needed.
• Actively support project handoffs - track deliverables across meetings and project stages and flag gaps or delays to ensure smooth transitions between functions. Ensure the right deliverables are being prioritized according to the project schedule.
• Unblock the team - identify minor bottlenecks—like a missing asset—and resolve them within 24 hours or less.
• Champion file and asset tracker hygiene - establish and enforce rigorous naming conventions and folder hierarchies across all platforms. Ensure version control is strictly maintained. Partner with Design to ensure asset tracker has needed information and assets are moving through the pipeline on time.
• Flag risks early - identify potential blockers or delays and escalate to the Senior Project Manager before they impact the timeline.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level