Project Coordinator

Mott MacDonald•Arlington, VA

24d•Onsite

About The Position

Mott MacDonald is seeking a full-time Project Coordinator to work onsite at their client's office in Washington DC. This role will support the client Director and department by coordinating cross-functional initiatives, driving progress on strategic priorities, and ensuring departmental deliverables are managed and executed effectively. The Project Coordinator reports directly to the Director and collaborates closely with senior staff, external partners, and senior advisors. This role may also support program managers, analysts, coordinators, and administrative staff as needed.

Requirements

Bachelor’s degree (or equivalent experience) in business administration or similar field.
At least 4-5 years of experience in a business support role.
An action-oriented professional who will take a proactive approach to support the Director focus on engagement, innovation and progress in a matrix environment.
Ability to be flexible and handle multiple workflows simultaneously.
Experience in organizing and working in teams and across departments to support timely, coordinated project delivery and foster ongoing partnerships and trust.
Ability to create/draft presentations and present complex data to technical and non-technical audiences.
Experience in budget planning, tracking, and management.
Proven success in a project coordination role.
Strong project-reporting skills.
Excellent written and verbal communication skills.

Nice To Haves

Some transportation/government exposure preferred.

Responsibilities

Support business initiatives from development through execution under the guidance of the Director.
Strengthen executive decision-making through research, analysis, and writing to present issues, business opportunities, and Strategic Plan reporting.
Improve organizational coordination and communication across teams, departments, and stakeholders.
Manage the delivery of business cases to support best practice adoption by the agency.
Drive the execution of strategic initiatives and ensure milestones are met.
Support the Director on internal operations, strategic planning, and stakeholder management.
Make suggestions to improve current processes and optimize organizational procedures for efficiency and productivity.
Support strategic priorities, ensuring alignment with organizational goals.
Develop and manage the delivery of project plans, performance metrics, and dashboards to track progress.
Conduct research and analysis to inform policy, program, and operational decisions.
Identify risks and mitigation strategies across initiatives.
Prepare and support the development of briefing materials, talking points, presentations, and decision memos.
Serve as a sounding board for ideas, organizational challenges, and long-term planning.