Project Coordinator

Down East Community Hospital • Machias, ME

48d

About The Position

The Project Coordinator supports the planning, execution, and completion of projects by working closely with the Project Management Director across both Machias and Calais organizations. This role ensures timelines are maintained, documentation is accurate, and communication flows effectively across all stakeholders.

Requirements

• Strong organizational and time management skills
• Effective verbal and written communication
• Ability to manage multiple projects simultaneously
• Problem-solving and analytical skills
• Ability to work with clinical and non-clinical staff
• Team collaboration and facilitation skills
• Adaptability and flexibility in dynamic environments
• Attention to detail and accuracy
• Familiarity with HIPAA and regulatory compliance
• Reliable attendance and punctuality
• Complies with the Code of Conduct and all appropriate policies and procedures
• 1-3 yrs of administrative, coordination, or project support experience.
• Exposure to healthcare operations, clinical workflows, EMR systems, quality improvement.

Nice To Haves

• Healthcare background preferred

Responsibilities

• Assist the Project Management Director with daily project operations
• Coordinate schedules, meetings, and project timelines
• Track project milestones, deliverables, and deadlines
• Maintain project plans and status updates
• Prepare and distribute meeting agendas and minutes
• Maintain organized project documentation and files
• Develop status reports, dashboards, and tracking tools
• Serve as a point of contact for project team members
• Communicate updates, risks, and changes to stakeholders
• Follow up on action items to ensure completion
• Coordinate resources across departments
• Assist with workflow implementation and process updates
• Support testing, training, and rollout activities
• Identify potential risks and escalate to Project management Director
• Track issues and assist in resolution efforts
• Other duties, as assigned, that are relevant to the position and department

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed