Project Coordinator

IKM Building Solutions•West Allis, WI

37d•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Project Coordinator to support our project and administrative operations. This role plays a critical part in keeping projects on track by managing documentation, coordinating with internal teams and ensuring efficient office operations.

Requirements

3-5 years of administrative experience required
Experience processing contracts strongly preferred
High School diploma or GED required
Proficiency with Microsoft Office (Word, Excel, Outlook) and data entry
Excellent grammar, proofreading, and document-editing skills
Strong written and verbal communication abilities
Highly organized with strong attention to detail
Ability to manage multiple priorities and deadlines
Ability to maintain confidentiality with financial and proprietary information
Collaborative mindset and strong customer service approach

Nice To Haves

Knowledge of Wisconsin Sales & Use Tax is a plus
Experience with accounting or project management software is a plus

Responsibilities

Review and edit proposals and project documents
Manage and maintain project documentation, including contracts, submittments, change orders, O&M manuals, and vendor records
Organize and maintain job files, quotes, correspondence, and project notes
Generate and distribute reports to project teams and technicians
Support Project Managers and Department Managers with planning and administrative tasks
Open and close projects in the ERP system
Process job bookings, permits, contracts, and change orders
Order and track performance bonds and insurance certificates
Participate in team meetings and contribute to a collaborative work environment
Assist with additional administrative tasks as needed