Project Coordinator

Calista Brice • Houston, TX

7h • Onsite

About The Position

As the Project Coordinator, you will work onsite in Houston, TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning, coordination, execution, and closeout of construction projects. You will perform a variety of advanced administrative, project coordination, and project engineering functions to ensure projects are completed efficiently, accurately, and in compliance with company standards, contract requirements, and project schedules.

Requirements

• Advanced knowledge of heavy civil construction practices, project coordination, and construction administration.
• Ability to read, interpret, and apply construction plans, specifications, contracts, and technical documents.
• Proficient in Microsoft Project, Excel, Word, PowerPoint, Outlook, and other project management software.
• Strong organizational and time management skills with the ability to prioritize multiple projects and meet competing deadlines.
• Excellent written communication skills, including technical and professional writing, editing, proofreading, and presentation of numerical data.
• Strong analytical and problem-solving skills with the ability to gather information, evaluate alternatives, and recommend effective solutions.
• Excellent interpersonal and communication skills, including the ability to: prepare and deliver written, verbal, and graphical communications, develop and deliver presentations, collaborate effectively across departments and project teams, exercise sound judgment and make informed decisions, and build and maintain positive working relationships with clients, subcontractors, and vendors.
• Ability to gather, analyze, and compile project information into reports and summaries.
• Ability to adapt to changing priorities while remaining organized and detail-oriented.
• Ability to continuously learn new technologies, software applications, and industry best practices.
• Ability to work independently with minimal supervision and collaboratively as part of a team.
• Ability to follow established procedures, maintain a high level of accuracy, and consistently meet attendance and scheduling expectations.
• Ability to perform effectively in a fast-paced, deadline-driven environment.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to comply with all company policies, procedures, and safety requirements.
• High School Diploma or equivalent required.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass drug, driving, and background screening.

Nice To Haves

• Bachelor’s degree in construction management, engineering, or a related field is preferred.
• Previous experience utilizing project management software like HCSS, P6, and Procore preferred.
• Prior work experience in the civil construction industry, including operations, accounting, and estimating is preferred.

Responsibilities

• Support the Project Management team with project planning, scheduling, coordination, and execution activities to ensure project milestones and deadlines are met.
• Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.
• Participate in the bid process by preparing proposal documentation and supporting marketing efforts.
• Coordinate the application process for obtaining required permits, licenses, and regulatory approvals.
• Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.
• Develop and maintain project schedules, timelines, phases, and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.
• Ensure subcontractors receive all required contract documents, project information, and onboarding documentation prior to beginning work.
• Assist with coding invoices and tracking project costs against approved budgets.
• Maintain organized electronic and hard-copy project files in accordance with company document retention requirements.
• Prepare, track, and manage Requests for Information (RFIs), Design Clarification/Variation Requests (DC/VRs), and related project correspondence.
• Prepare and distribute project status reports for management and clients.
• Monitor contract document compliance and maintain project documentation throughout the project lifecycle.
• Assist in developing and maintaining project budgets for review by the Project Management team.
• Coordinate the initial project buyout process and prepare documentation for Project Management review and approval.
• Coordinate, prepare, track, and maintain project deliverables and professional project documentation, including: Submittal Logs and Tracking, Project Cost Reports, Change Proposals, Change Orders, Operations and Maintenance (O&M) Manuals, Contract Drawings and Specifications, and Project Closeout Documentation.
• Communicate professionally and effectively with clients, subcontractors, vendors, and internal stakeholders.
• Draft correspondence, reports, and project documentation; obtain required approvals and signatures as necessary.
• Assist in preparing presentations and supporting materials for internal meetings, clients, and outside agencies.
• Schedule, coordinate, and participate in client and project meetings.
• Document meeting minutes, track action items, and follow up to ensure timely completion of assigned tasks.
• Collect, organize, and maintain project reports, including daily reports, safety documentation, inspection reports, and project photographs.
• Coordinate and assist with scheduling employee training programs as needed.
• Provide administrative support for company and project operations as assigned.
• Foster a collaborative team environment by working respectfully and professionally with coworkers and business partners.
• Report any incident, concern, or activity that could impact the Company's ability to operate safely, ethically, legally, or profitably to the General Manager.
• Maintain a constant state of alertness and perform all work safely and in accordance with company policies.
• Perform other duties as assigned.

Benefits

• Competitive wages and bonus programs
• Annual performance reviews with recommendations on training
• Mentorship Program
• Tuition reimbursement
• Safety Gear Allowance: $350.00 in reimbursement annually
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED