Project Coordinator

Ogilvy•New York, NY

1d•$40,000 - $85,000

About The Position

The Project Coordinator tracks projects across the agency from implementation through execution, supporting teams in meeting project milestones and deadlines. The role maintains project timelines, resource plans, status documents, workflow records, and project administration in financial and project management systems. It coordinates regulatory review submissions and handoffs to Regulatory Operations, monitors work through a digital workflow system, and supports SPMs and PMs with meetings and reviews. The coordinator keeps teams informed about status and next steps, champions agency processes, and builds positive working relationships with colleagues and project stakeholders while maintaining project objectives, processes, and timelines. The role requires strong communication, interpersonal, organizational, and problem-solving skills, along with computer proficiency and the ability to collaborate in a fast-paced, deadline-driven team environment. Curiosity and proficiency with generative AI and emerging technologies, and responsible integration of AI into day-to-day work, are expected.

Requirements

Computer proficiency.
Experience with Microsoft Word, Project, Excel, and PowerPoint, and Acrobat Professional.
Ability to collaborate closely with others in a team environment under tight deadlines in a fast-paced environment.
Outstanding written and verbal communication and interpersonal skills.
Detail-oriented and proactive problem-solving skills.
Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies, with the ability to adapt to new tools and integrate AI responsibly into day-to-day work.

Nice To Haves

Previous project management and project planning experience.

Responsibilities

Track projects through the agency from implementation to execution.
Work with the team to support project timelines and meet milestone dates and completion deadlines.
Update agency timelines, resource plans, and status documents as needed.
Coordinate regulatory review submissions and handoffs to Regulatory Operations.
Provide administrative oversight of projects through financial and project management systems.
Monitor and route jobs through the digital workflow system to keep them on task and on time.
Maintain and archive clean historical records of project workflows.
Schedule and assist SPMs and PMs in facilitating internal status meetings and reviews.
Keep teams informed of project status and next steps through daily status documents and planned or ad-hoc meetings.
Advocate for and champion agency processes.
Develop positive working relationships with team members and project stakeholders while maintaining project objectives, processes, and timelines.