Project Coordinator

Q4 SERVICES•Orlando, FL

14d

About The Position

Q4 is seeking an experienced Project Coordinator to provide administrative, logistical, data-entry, and documentation support to the Program Management Office. The role ensures new projects are properly onboarded; milestones and invoices are tracked; meetings and action items are documented; travel and logistics are coordinated; and project records remain accurate and organized. The ideal candidate can manage multiple priorities, deadlines, and project records and is interested in professional growth, including development toward a future Project Manager role. The position supports projects through onboarding, coordination, recordkeeping, field activities, and closeout. It requires access to ITAR-controlled information and technology, and the candidate must qualify as a U.S. Person under ITAR §120.62. Q4 is an independent supplier of visual display systems to the military and commercial flight simulation and training industry. Headquartered in Orlando, Florida, the company manufactures, services, and supports visual display systems for the simulation and training industry.

Requirements

Two or more years of project coordination, manufacturing administration, logistics, data entry, or comparable business-support experience is preferred.
Experience with Microsoft Dynamics 365 Business Central, another ERP system, or job-cost accounting software is preferred.
An associate degree in Business, Project Management, Operations, Supply Chain, or a related field is preferred, or equivalent education and experience.
Experience with invoice tracking, travel coordination, resource allocation, or manufacturing support is preferred.
Proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.
Strong data-entry skills with demonstrated accuracy and attention to detail.
Must be willing and able to pursue the Certified Associate in Project Management (CAPM) credential as part of professional development.
Must qualify as a U.S. Person under ITAR §120.62 and be able to access ITAR-controlled information and technology.

Nice To Haves

Experience with Microsoft Dynamics 365 Business Central, another ERP system, or job-cost accounting software.
An associate degree in Business, Project Management, Operations, Supply Chain, or a related field, or equivalent education and experience.
Experience with invoice tracking, travel coordination, resource allocation, or manufacturing support.
Interest in developing toward a future Project Manager role.

Responsibilities

Onboard new projects and maintain accurate project, customer, job, milestone, and invoice information in Microsoft Dynamics 365 Business Central.
Maintain consistency among Business Central, SharePoint, invoice trackers, resource calendars, and other PMO records.
Maintain milestone and invoice trackers and coordinate invoice requests with Project Managers and Finance.
Organize meetings, prepare materials, record minutes, and maintain decision and action-item logs.
Book employee travel within specified budgets and maintain itineraries and supporting documentation.
Coordinate site access, visas, shipments, installation logistics, and other field-support requirements.
Maintain complete, organized, and audit-ready project archives.
Maintain the resource allocation calendar, travel calendar, and personnel assignments.
Support project kickoffs, status reporting, site activities, testing events, and closeout.
Maintain PMO procedures, templates, reports, trackers, and SharePoint records.