Project Coordinator

Daifuku•Tampa, FL

1d•Onsite

About The Position

Daifuku Airport America Corporation is a subsidiary of Daifuku North America, a group company of Daifuku in Japan, which is the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods at warehouses. We are known as experts in engineering, manufacturing, and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls. The company is currently seeking an experienced Project Coordinator.

Requirements

English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Strong organizational and time management skills with attention to detail
Effective written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Ability to create clear, concise documentation and reports
Strong coordination and interpersonal skills with the ability to work across teams
Analytical mindset with the ability to track and interpret project data
Problem-solving capability and proactive approach to identifying issues
Ability to maintain confidentiality and handle sensitive information professionally.
Adaptability and willingness to learn new tools and processes.
Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Monitoring — Monitoring/Assessing performance of you, other individuals, or organizations to make improvements or take corrective action.
Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Nice To Haves

Training in vocational schools, related on-the-job experience, or an associate's degree.

Responsibilities

Maintain and organize all project documentation, including project plans, schedules, meeting minutes, and status reports
Ensure version control and proper storage of project files in designated systems
Support preparation of project charters, scope documents, and closeout documentation
Provide day-to-day administrative support to Project Managers, including scheduling meetings, preparing agendas, and follow-up tracking
Assist with project planning activities, timelines, and deliverable tracking
Coordinate logistics for project meetings and workshops
Track project milestones, timelines, and deliverables to ensure alignment with project plans
Assist in the preparation of status reports, dashboards, and performance metrics
Maintain updated project schedules and highlight risks or delays
Serve as a liaison between project teams, stakeholders, and functional departments
Facilitate communication by distributing relevant updates and documentation
Support coordination of cross-functional activities and dependencies
Ensure accuracy and completeness of project data in project management systems
Support compliance with organizational processes, standards, and governance requirements
Assist in audit preparation by maintaining proper documentation records
Identify opportunities to improve project administration processes and documentation practices
Support implementation of tools and best practices for project coordination