Project Coordinator

EPS Group•Mesa, AZ

29d•Onsite

About The Position

The Project Coordinator will provide essential support to Project Managers and Engineers across multiple projects, from the initial design stages through to construction completion. This role involves managing project documentation, including contracts, and ensuring the smooth operation of project management software. The coordinator will also play a key role in client communication, budget tracking, and assisting with various project-related tasks such as research, meeting documentation, and closeouts. A significant aspect of the role is maintaining a high billable utilization rate, with specific guidelines for non-billable activities.

Requirements

High School Diploma or GED required.
Minimum of 5 years’ experience in project-based professional services industry, preferably in real-estate, construction, design, engineering, or surveying.
Proficient with Microsoft 365 and ability to learn common industry software.
Basic knowledge of public processes and engineering/surveying projects.
Basic understanding of project management workflow.
Attention to detail and documentation skills.
Valid driver's license and automobile insurance.

Responsibilities

Provide coordination and planning support to Project Managers / Engineers on multiple projects from preliminary design through construction phases.
Submit applicable materials to the client and/or respective local, state, or federal review agencies.
Administer/review project documents including contracts.
Maintain project management reporting software, create, updates, and distributes project/client files and generates schedules and reports.
Assist with tracking project budgets, may assist accounting with preparation of client invoicing.
Provide client coordination and customer service for internal and external clients.
Coordinate and attend design / construction meetings.
Assist Project Managers with research for proposals.
Assist Project Managers with client and contractor communications.
Support change order management, estimates and quality control.
Follow established project coordination workflows and processes. Share ideas for improvement with Project Manager.
Support Project Managers and in documenting meetings, as requested, including project walks, punch lists, acceptance documents, construction administration, and the administration of internal and external contracts.
Assist with project closeouts.
Responsible for engineering of record for testing and observation.
Coordinate submittal packages, project checklists, team deliverables, progress, and schedule to achieve project commitments. Submit applicable materials to the client and/or respective local, state, or federal review agencies.
Communicate when project commitments are in jeopardy.
Perform due diligence and project research.
Perform quality assurance and control to ensure consistency in deliverables.
Perform other duties as assigned.
Achieve a 60%-70% Billable Utilization Rate. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.