Project Coordinator
About The Position
Westwood Professional Services, Inc. is seeking a Project Coordinator to support its power delivery business and transmission service group. The role is cross-functional, working closely with project managers, finance, engineering teams, and subconsultants. It offers opportunities to grow from project controls into project management, client account management, and business development. The Project Coordinator develops, maintains, and manages project control systems for cost, schedule, risk, reporting, and document management. The role provides project managers and leadership with timely, accurate, integrated information to support decision-making.
Requirements
- Bachelor’s or associate degree in Engineering, Construction Management, Finance, or a related field.
- Experience with project management tools such as Primavera P6, MS Project, Excel, or Power BI.
- Understanding of cost forecasting, scheduling logic, and risk management.
- Ability to manage multiple priorities, meet deadlines, and communicate effectively across teams.
- Strong attention to detail and organizational skills.
Responsibilities
- Use established project systems and processes, including Vantagepoint, PowerBI, IronClad, and Avetta.
- Support accounts receivable collections and electronic invoicing.
- Support the development, monitoring, and maintenance of budgets and forecasts, including tracking actual versus planned spend.
- Support the development, monitoring, and maintenance of project schedules, including tracking actual versus planned progress.
- Develop consolidated monthly and weekly project reports.
- Manage project documentation, including contracts, change orders, incoming documents, and outgoing deliverables; maintain version control and audit-ready records.
- Ensure project controls standards, templates, and processes are followed, and support project managers in reviewing compliance.
- Support client meetings by preparing meeting minutes and action-item notes at the Project Manager’s request.
- Support subconsultant management, including onboarding, project progress, risk management, and compliance with Westwood requirements.
- Collaborate with department management to develop, evaluate, and implement policies and procedures that reflect engineering best practices.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
