Project Coordinator - Electrical Construction

CS Erickson•Grand Rapids, MI

About The Position

The Project Coordinator provides administrative support across business areas and assists with project execution and operational functions. Supporting the project management or account management team, this role handles project-related tasks, helps ensure timely completion, and maintains accurate records. The position requires a proactive, highly organized individual who can manage multiple priorities and adapt to the needs of different departments. The coordinator supports project administration and financial processes, including managing project system entries, processing project documentation, monitoring costs and invoices, following up on receivables, and maintaining project records. The role also coordinates communications, schedules, site access, timecards, certifications, deliveries, and project close-out documentation. The coordinator works with project managers, foremen, field staff, clients, vendors, and internal teams to support daily operations and project goals, maintain compliance with company policies and CSE safety policies, and provide project updates and reports. CS Erickson is an equal opportunity employer and provides reasonable accommodation to applicants with disabilities. Qualified individuals are considered without discrimination on the bases identified in the posting, and the company will not discriminate against individuals able to perform the essential job functions with or without reasonable accommodation.

Requirements

High school diploma or equivalent.
At least 2 years of experience in an administrative or project coordination role.
Ability to manage multiple priorities and stay organized in a fast-paced environment.
Excellent written and verbal communication skills for professional interaction with internal teams, clients, and external partners.
Strong attention to detail and ability to maintain accurate documentation, reporting, and project records.
Proactive approach, including taking initiative to anticipate needs and solve problems.
Ability to collaborate and communicate effectively across teams and departments.
Commitment to real-time communication with team members and clients.
Ability to preplan and continuously plan projects.
Responsiveness and urgency in meeting commitments and delivering on time.
Accountability for assigned responsibilities and establishing routines and habits that support successful outcomes.
Commitment to professional standards and high-value outcomes for partners and clients.

Nice To Haves

Experience in construction, electrical services, or related industries.
Forklift experience or willingness to learn.

Responsibilities

Manage job entries in project management systems such as Foundation, Procore, and Rippling.
Assist with purchase orders, contracts, change orders, and other project documentation.
Monitor cost entry and address invoicing discrepancies to support proper project financial management.
Track invoices to clients, including in-house and direct customers.
Follow up on accounts receivable and support timely collection of past-due invoices.
Coordinate communications across teams, schedule meetings, and send project updates.
Submit timecards, coordinate site access, and manage job-related certifications such as COIs and electrical permits.
Assist with project initiation by organizing job numbers, tracking budgets, defining scope of work, and maintaining timelines.
Prepare and maintain timely, accurate project invoices.
Maintain accurate project close-out documentation and track milestones and completion dates.
Process purchase orders, research cost issues, track vendor purchase order progress, and allocate internal and external expenses to the correct jobs.
Collaborate with foremen and field staff to communicate project updates and requirements.
Audit project data regularly for currency and compliance with company policies and financial goals.
Assist field teams in accessing resources and adhering to CSE safety policies.
Liaise between internal teams and clients, provide timely updates, and respond to inquiries.
Prepare reports and data summaries for project reviews, highlighting progress and outstanding issues.
Work with the Project Manager and field staff to support daily operations and long-term project goals.
Coordinate package and delivery receipt, document deliveries accurately, and distribute items to the appropriate team members or departments.