Project Coordinator

DBA Construction•Peoria, AZ

1d•Onsite

About The Position

The Project Coordinator will be responsible for managing the administrative tasks associated with setting up active construction projects after the transition from Estimating to Construction and through project completion. This role involves close collaboration with Project Managers and Project Engineers to ensure accurate project setup and to maintain documentation throughout the project lifecycle.

Requirements

Strong organizational and effective communication skills
Excellent attention to detail and problem-solving abilities
Ability to work collaboratively and respectfully within a team environment
Goal-driven and capable of meeting tight deadlines
Adaptable and capable of managing competing priorities
Proficient in maintaining accurate project documentation

Responsibilities

Organize and maintain detailed project records, ensuring all information is up-to-date and accessible to team members.
Create and maintain accurate Job Books for Project Management teams.
Create and monitor status reports, providing updates to Project Managers, project team members, and senior management.
Identify and report potential project risks.
Work effectively in a team environment, illustrating excellent rapport with supervisors and peers.
Successfully handle and prioritize multiple assignments, managing deadlines effectively in a fast-paced environment.
Maintain accurate subcontractor and vendor lists.
Maintain accurate Purchase Orders and Change Order lists.
Issue Project Numbers upon project transition.
Conduct project buyouts, including drafting and managing Subcontracts, Service Agreements, Work Orders and Purchase Orders.
Track and maintain Subcontractor and Vendor correspondence and communicate issues to Project Management team.
Work with the Safety Department for project-specific Emergency Action Plans.
Assist Business Development with documentation needed for proposals.
Work closely with project managers, finance/accounting teams, and other departments to ensure smooth project execution.
Support the accounting department to ensure compliance with requirements, including but not limited to Bonds, Certificate of Insurance, DBE Affidavits and SRFs.
Schedule and attend pre-construction and hand-off meetings, as applicable.
Assist with document control and office support for Field Offices.
Archive and manage the transition of project files from Active Construction to Completed Projects.
Provide training to other team members as directed by management.
Perform any other duties needed to advance company goals.