Project Coordinator

Alliance Residential Company • Charlotte, NC

24d • Onsite

About The Position

This role is responsible for a wide range of administrative and coordination tasks to support construction projects. The Project Coordinator will manage subcontractor documentation, prepare financial packages, maintain project logs, and ensure smooth communication between various stakeholders. The position requires strong organizational skills, attention to detail, and proficiency in relevant software.

Requirements

• A high school diploma is required
• General knowledge of the real estate and development industry
• Effective organizational and time management skills
• Excellent verbal and written communication and listening skills
• Ability to work independently with minimal supervision
• Accurate and detail oriented
• Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates
• Dependable, punctual, and reliable
• Typing and data entry skills
• Ability to use a 10-key calculator accurately by touch
• Proficient in Word, Excel, Outlook, and other relevant programs
• Consistent, regular and in person attendance during regular working hours at the workplace is required

Nice To Haves

• An undergraduate degree in accounting, project management, business or a related field is preferred

Responsibilities

• Gather and process all subcontractor draw schedules and invoices including collecting lien waivers and back up requirements
• Coordinate and prepare monthly draw packages for submission
• Prepare, process and disseminate all subcontract agreements, schedule of values, purchase orders, change orders and back charges
• Gather, monitor and input insurance information
• Coordinate distribution of monthly subcontractor checks
• Input and/or update the above into Timberline, Sage 300 and/or other accounting software platforms
• Organize the project, and complete filing as needed
• Draft correspondence as necessary as determined by the Project Manager
• Assist in establishing schedules of values for subcontractors
• Review general contracts for all pertinent information and coordination with accounts payable
• Create project files to mirror corporate construction files
• Assist in all duties regarding start-up of project, i.e. trailer, electrical, plumbing, and all temporary requirements
• Assist in the procurement of permits
• Review and type all subcontract agreements including all attachments and schedule of values
• Assist in gathering all pertinent submittments and log them in the submittal log and follow up on submittals to ensure receipt and delivery in a timely manner by a letter of transmittal
• Participate in regular meetings with leadership team to review project status, i.e. all logs, turnover schedule and subcontractor status
• Create and maintain a subcontractor/supplier log and update weekly
• Communicate with consultants to ensure all information i.e. RFI’s, Architectural Supplemental Instructions, etc. are received in a timely manner and distributed to the field for approval
• Assist in receiving all submittals and after approval, distribute to field for field use
• Ensure all paper work is flowing to the proper parties including Development, Project Manager, Vice President, President of Construction and Corporate
• Create four copies of the Maintenance and Operations Manuals by trade
• Make certain that all subcontract Safety Manuals are on site
• Make recommendations and modifications regarding office and site performance, business needs, etc.
• Any other tasks assigned or directed

Benefits

• Professional and upbeat work environment
• Competitive compensation and incentives
• Generous paid time off including vacation, sick, holiday, birthday and volunteer time
• Low Premiums for Medical, dental and vision coverage; including access to telemedicine
• Paid parental leave for eligible new parents
• Flexible spending account
• Health saving account with Company match
• Company-paid life insurance
• Short- and long-term disability coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED