Project Coordinator

Puretek Corporation • Los Angeles, CA

1d • $60,000 - $70,000 • Onsite

About The Position

The Project Coordinator supports the Program Management Office in planning, tracking, and documenting projects across PureTek Corporation’s pharmaceutical manufacturing operations. Reporting to the Program Office Manager, the position maintains project schedules, trackers, meeting records, and project documentation, and coordinates logistics such as scheduling, material and equipment readiness, and follow-up on open action items. The role also provides on-floor support for line trials, solid dose pilot batch programs, and equipment qualification activities. It is a support role focused on executing and maintaining project processes; scope, schedule, and priority decisions are referred to the Program Office Manager.

The Project Coordinator works with project owners and functional departments to keep project information current, coordinates with Quality Assurance, Regulatory Affairs, Supply Chain, Planning, and Purchasing, and supports resource and capacity tracking. Technical operations and R&D support includes coordinating component evaluations and line-trial logistics, recording observations and trial data, assisting with trial documentation, attending equipment and process qualification activities, and maintaining onboarding trackers for FAT, IQ, OQ, and PQ status.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Engineering, Life Sciences, or a related field; an equivalent combination of education and directly related experience will be considered.
• 1–3 years of project coordination, administrative, planning, or manufacturing support experience; pharmaceutical, nutraceutical, or other regulated manufacturing experience is preferred.
• Proficiency in Microsoft Office Suite, including intermediate Excel skills such as pivot tables, lookups, and chart building.
• Working familiarity with MS Project, Smartsheet, or equivalent scheduling software.
• Strong organizational skills and attention to detail, with demonstrated ability to track many open items across concurrent projects and follow up reliably.
• Clear written and verbal communication skills, including the ability to write accurate meeting minutes and concise status summaries.
• Ability to work in a manufacturing environment, including gowning requirements and extended periods standing on the production floor.
• Availability for occasional off-shift or weekend coverage during line trials and qualification activities.
• Ability to travel between PureTek facilities as required.

Nice To Haves

• Exposure to GMP guidelines, controlled documentation practices, or change control.
• Bilingual in English and Spanish.
• Familiarity with solid dose operations, including granulation, compression, coating, or packaging, or with personal care and liquid manufacturing.
• Familiarity with electronic quality management systems such as MasterControl, ETQ, or equivalent, and ERP systems.
• CAPM certification or coursework toward a project management credential.

Responsibilities

• Maintain project schedules, task lists, and milestone trackers in Monday.com, updating status based on input from project owners and functional departments.
• Schedule and coordinate project meetings; prepare agendas, record minutes, and distribute action-item logs with owners and due dates.
• Follow up on open action items and deliverables, and report status and aging items to the Program Office Manager.
• Maintain the PMO document repository, project files, and templates, ensuring records are current, complete, correctly named, and retrievable.
• Process change requests through the established change management workflow, including intake, routing for review, and documentation of approved changes.
• Escalate schedule slips, blocked tasks, and unresolved action items to the Program Office Manager in a timely manner.
• Coordinate with Quality Assurance and Regulatory Affairs to track project-related documentation and approvals.
• Coordinate with Supply Chain, Planning, and Purchasing on materials, components, and long lead-time items required for project activities.
• Support the Program Office Manager with resource and capacity tracking by maintaining project loading and assignment records.
• Prepare meeting materials, presentation decks, and project summaries as directed.
• Support new component evaluations by scheduling trials, requesting samples and specifications from the sourcing team, and compiling evaluation findings in the established documentation format.
• Coordinate line-trial logistics, including equipment and room availability, material staging, personnel scheduling, and data collection forms.
• Provide on-floor presence during line trials and Solid Dose Pilot Batch monitoring runs to record in-process observations and collect trial data.
• Assist R&D with preparation of trial protocols, data collection forms, and trial summary reports.
• Attend Performance Qualification (PQ) activities during equipment and process onboarding; document execution, log open items, and notify Quality of observed deviations.
• Maintain equipment onboarding trackers covering FAT, IQ, OQ, and PQ status and associated documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree