Project Coordinator

Armstrong•Lombard, IL

About The Position

The Project Coordinator works with a data center operations team to support ongoing projects, monitor daily workflows, and help ensure work stays on schedule and meets client expectations. The role involves coordinating with the data center support team at the Armstrong office, maintaining accurate records and inventory, and supporting the preparation and organization of materials and paperwork for daily operations. The coordinator tracks daily functions, troubleshoots issues with employees, vendors, or customers, documents incidents and damage, and communicates with customers. The role also monitors documentation for completeness, resolves discrepancies, reports errors or faults so corrective actions can be implemented, and escalates recurring issues to management. The position requires flexibility to work varied hours and weekends as needed, as well as the ability to meet the stated physical demands.

Requirements

At least 1 year of receiving experience in a warehouse environment.
At least 2 years of previous project coordinating experience.
Working knowledge of Microsoft Office Outlook, Word, and Excel.
Demonstrated commitment to safety through previous work.
Ability to multitask under pressure in a fast-paced environment.
Personal accountability and a customer-focused sense of urgency.
Exceptional interpersonal and communication skills, including good phone and email etiquette.
Ability to work effectively independently and as part of a team.
Attention to detail and accuracy.
Proven leadership, a positive can-do attitude, and a good work ethic.
Good organizational skills, ability to multitask, and flexibility.
Ability to read, write, and comprehend English proficiently.
Willingness to work flexible hours and weekends as required.
Ability to communicate effectively using speech, vision, and hearing.
Physical stamina and ability to regularly lift, carry, push, or pull up to 25 pounds unassisted.
Ability to work long hours on one's feet and regularly walk, bend, stoop, climb, and reach.

Nice To Haves

Forklift experience.

Responsibilities

Interact daily with the data center support team at the Armstrong office.
Maintain accurate inventory of tools, PPE, equipment, and orders.
Schedule activities and keep records of daily events.
Assist with training on SOPs and activities in accordance with established processes.
Enter orders into systems such as One Drive, Teams, Netsuite, and internal systems.
Coordinate with the warehouse to ensure materials and equipment are available for daily operations.
Prepare and stage paperwork and required materials for daily operations, and put them away when returned.
Resolve discrepancies involving pack lists, BOLs, and purchase orders.
Document work-related incidents or damage and communicate with customers.
Monitor daily workflows to ensure paperwork is complete and resolve documentation discrepancies.
Report errors or faults so corrective actions can be identified and implemented.
Track daily functions and troubleshoot issues with employees, vendors, or customers.
Escalate recurring issues to management.
Assist with daily management of the workflow calendar.
Complete all tasks assigned by the supervisor accurately and on time.