Project Coordinator

Ahern•Madison, WI

37d•Hybrid

About The Position

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive? With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Madison, WI .

Requirements

Completed Associate's degree in an administrative program.
Three to five years of administrative support type experience, preferably within the construction industry.
Excellent customer service skills.
Strong attention to detail.
Ability to thrive in a fast-paced, deadline-driven work environment.
Proficiency in Microsoft Office.
Technically inclined to learn industry-specific software.

Responsibilities

Support multiple Project Managers by gathering information, creating correspondence, and submitting documents for approval, obtaining permits.
Assist with assembling proposals and bidding documents.
Complete purchase orders, track information in various systems, and follow up with customers and vendors.
Perform other tasks to help ensure projects are executed on time.
Process weekly and monthly billings for the projects.
Coordinate various meetings.
Process and track contracts and subcontracts.