Project Coordinator

Volunteers of America Mid-States • Louisville, KY

47d

About The Position

The project coordinator will partner with team members from across the organization and external partners to support various projects aiming to improve internal functions and/or to develop and launch new or expanded services. This position will ensure that Volunteers of America Mid-States continues to meet the critical needs of those in our communities with the greatest need.

Requirements

• A bachelor’s degree in business administration, project management, public administration, nonprofit management, social work or related field required.
• 1 - 2 years’ experience in project management or coordination is required
• Strong written and verbal communication skills are required.
• Proven ability to prioritize and manage multiple projects and relationships.
• Attention to detail including organization, diligence, and time management skills.

Nice To Haves

• Knowledge of Envisio or project management software is a plus.
• Knowledge of construction projects and operations is a plus.

Responsibilities

• Coordinate and manage projects across multiple programs with both internal and external focus.
• Support program expansions and projects by managing tasks such as locating office spaces, managing IT requests, procuring furniture, and facilitating other start-up needs.
• Develop detailed project task lists, assign responsibilities to appropriate team members, and monitor progress to ensure timely completion of deliverables.
• Plan, schedule, and facilitate cross-departmental meetings, ensuring productive collaboration and clear communication.
• Participate in the development, management, and monitoring of project budgets to ensure responsible use of resources.
• Create, manage, and maintain comprehensive project timelines to guide execution and track milestones.
• Identify, assess, and address project risks, resolve issues, and respond to questions and concerns they arise.
• Serve as a liaison between the organization and external project partners, fostering effective relationships and information flow.
• Maintain consistent communications with program and department leaders, providing updates on project status, challenges, and achievements.
• Ensure that all project deliverables meet expectations.
• Maintain accurate and organized project documentation, including reports, records, and DocLink.
• Conduct research to support business development initiatives and internal projects including the strategic use of AI tools when applicable.
• Provide logistical coordination for program launches, site visits, event setups, and other in-person needs to ensure smooth execution.
• Support the planning and implementation of events such as major fundraisers, panel discussions, and other initiatives that require management expertise.

Benefits

• Employee Assistance Plans (EAP)
• Health and Wellness Program
• Medical Coverage
• Dental Coverage
• Vision Coverage
• Flexible Spending Account
• Health Spending Account
• Short Term Disability
• MetLife Legal Plans
• Competitive Compensation Packages
• Life Insurance (company paid)
• 403b retirement plan with company fund matching
• Employee discounts
• Loan forgiveness options through federal programs (National Health Corp & Public Service Loan Forgiveness)
• All company paid benefits and paid time off effective day one
• Integrity Committee
• Compassion Committee
• Retention Committee
• VOA LEAD Program- Leadership Development Program
• VOA University - Staff Development
• VOA Academy - Clinical Training and Development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level