Project Coordinator

Parkhill•Austin, TX

6h•Hybrid

About The Position

The Project Coordinator supports Project Managers through coordination of project documentation, workflows, and administrative processes across all phases of project delivery. This role focuses on maintaining accurate project records, coordinating contractual and construction documentation, and supporting information flow between project teams under the direction of the Project Manager. This is a full-time, non-exempt position paid on an hourly basis.

Requirements

High school diploma or equivalent required
Minimum of 2 years of experience in an administrative, project coordination or document control role
Working knowledge of project documentation processes, contracts, and construction-phase workflows
Proficiency with Microsoft Office Suite
Clear written and verbal communication skills and the ability to work independently within a collaborative team environment

Nice To Haves

Associate degree or administrative certification preferred
AEC experience, preferred
familiar with Adobe Acrobat, Bluebeam, and Deltek Vantagepoint, preferred
Strong organizational and time-management skills with the ability to manage multiple tasks and priorities

Responsibilities

Supports Project Managers by coordinating project documentation, workflows and administrative processes throughout the project lifecycle
Reviews and distributes Prime Agreements, Subcontract Agreements, scopes, and schedules to Project Managers, Project Architects, Project Engineers and other team members as needed
Prepares and coordinates project-related correspondence, including transmittals, letters and draft meeting minutes for Project Manager review
Organizes, distributes and tracks bid and proposal documents, including advertisements for bids, addenda and bid responses
Assists with coordination of contract awards and preparation of prime and subcontract amendments or extensions
Receives, reviews and processes incoming construction-phase documentation under the direction of the Project Manager
Coordinates processing of shop drawing submittals, RFIs, change orders and construction change directives; maintains related logs and histories
Reviews Certificates of Payment and coordinates processing with the Project Manager
Prepares and coordinates construction contract completion and closeout documentation
Coordinates submission of required forms and documentation to authorities having jurisdiction (e.g., TAS Reviews, TCEQ)
Maintains organized and up-to-date project information within project databases and document management systems, including coordination and tracking of QA/QC documentation, compliance records, and client feedback survey materials