Project Coordinator

Setpoint Systems Corporation • Littleton, CO

38d

About The Position

Setpoint Systems Corporation, a leader in systems integration since 1983, is experiencing rapid growth and seeking a high-energy, highly organized, self-starting, and proactive Project Coordinator. This role provides administrative and operational support directly to the Chief Executive Officer (CEO), acting as a critical link to operations teams. The position demands impeccable judgment and excellent communication skills, with significant opportunities for growth within the company.

Requirements

• Minimum of 5-7 years of progressively responsible experience supporting operational teams.
• Demonstrated success in managing complex calendars, domestic and international travel, and large-scale meeting logistics.
• Bachelor’s degree preferred, or equivalent experience in Business Administration or Communications.
• Expert proficiency in the Microsoft Office Suite.
• Experience with expense reporting systems.
• Ability to rapidly master communications tools.
• Exemplary discretion and professionalism.
• Flawless attention to detail and proactive planning.
• Ability to anticipate needs and resolve issues independently.

Responsibilities

• Provide sophisticated, detailed calendar management, prioritizing appointments, and strategically planning time slots to maximize focus and productivity.
• Organize and manage all logistics for internal, external, and Board meetings, including facilities, hospitality, and detailed material preparation (agendas, pre-reads, minutes).
• Serve as the professional liaison between the CEO and all internal staff, Board members, external clients, and public officials.
• Receive, screen, and manage all incoming/outgoing correspondence.
• Draft, proofread, and edit official reports, presentations, and memos on behalf of the CEO.
• Handle all aspects of domestic and international business travel, including booking flights, accommodations, ground transport, and preparing detailed, time-zone-aware itineraries.
• Prepare and process the CEO's business and personal expense reports, track invoices, and manage accurate electronic and paper filing systems.
• Oversee and track progress on strategic initiatives as directed by the CEO, ensuring deadlines and critical milestones are met.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree