Project Coordinator

MIDREX TECHNOLOGIES INC•Charlotte, NC

2d•Hybrid

About The Position

The Project Coordinator supports the project management team throughout the execution of a project. The Coordinator is a skilled organizer and expeditor who assures team deliverables are performed timely and deadlines are achieved. The Coordinator will manage many of the administrative aspects of a project including engineering work flows, minutes of meetings, coordination and tracking of action items, assembly of operations and maintenance manuals, etc.

Requirements

Proficiency with common computer applications (MS Word, MS Excel, MS Outlook, SharePoint, Power BI, Adobe PDF, etc.) as well as other web-based applications for uploading, storing and transmitting project documents.
Familiarity with engineering drawings, specifications and workflow review processes.
Ability to prioritize work assignments and ensure all project deadlines are achieved.
Excellent interpersonal, organizational, oral and writing skills required.
The ability to interface with all levels of people is a must.
Ability to work overtime with little to or notice in order to meet project deadlines.

Nice To Haves

Experience with an Electronic Document Management System (EDMS) such as SmarTeam, Documentum, etc.

Responsibilities

Provide home office coordination when Project Managers/Engineers are traveling.
Aid Project Team members in initiating and maintaining PDM system project files consistent with office standards.
Review, and edit as needed, documents related to Quote/Buy requisitions and ensure proper attachments are included in the workflow process.
Prepare draft for PE review, issue & maintain files for project meeting minutes/action item lists.
Organize information systems, both on computer and in hard copy format if required, to ensure completeness and ease of access to internal documents within databases.
Notify the PDMS modeling team if pertinent information is received via Vendor Document Control.
Identify and assign disciplines to review vendor documents & expedite completion as required.
Issue Project workflow reports weekly during the engineering phase of the project, or as directed by the Project Engineer.
Advance all workflow processes in an expeditious manner. Most should be routed within 24 hours.
Notify the PE and lead engineer if circumstances exist that prohibit the advance of the workflow within the 24-hour window.
Provide as-needed assistance to both the Expeditors and the Vendor Document Administrator regarding issues related to vendor documents.
Respond to requests from engineering/PE/PM regarding any assistance needed with PDM system issues or questions.
Possess the ability to expand personal knowledge of MTI equipment, process, and procedures.
Help train new hires in MTI PDM system and workflow processes and procedures.
Fill in for and support the Document Control departments as may be required from time to time.