Project Coordinator

University of Virginia•Charlottesville, VA

1d•$70,000 - $75,000•Onsite

About The Position

The Project Coordinator will manage assigned small projects and defined components of larger, complex projects from planning through construction and closeout. Working under the guidance of an experienced Senior Project Manager or Assistant Director, the coordinator will use construction knowledge and professional judgment to evaluate project information, coordinate participants, identify risks and issues, and recommend actions that support successful project delivery. The position is part of UVA Facilities Management’s Capital Construction and Renovations department and focuses mainly on projects around the UVA Health System. Projects may involve healthcare, research, and infrastructure, including new construction, maintenance, rehabilitation, adaptive reuse, and additions to existing facilities and landscapes. The coordinator works with architects, engineers, contractors, consultants, vendors, University representatives, clinical stakeholders, building officials, and occupants. Duties are performed under general direction from an Assistant Director or other designated supervisor. The role is primarily in person Monday through Friday at the West Main Office, with occasional travel to local off-campus project sites. Work is primarily office-based, with occasional visits to on-site locations.

Requirements

High school diploma or equivalent.
Two years of experience with project or process management.
Reading, writing, and verbal communication skills.
Ability to use computers and associated applications for time tracking and work documentation.
Ability to work well in a diverse, team-oriented environment and communicate effectively with people from diverse backgrounds.
Attention to detail and ability to read and interpret construction drawings, blueprints, sketches, diagrams, or specifications.
Follow-through and ability to track items until they are closed.
Discretion when handling sensitive information, such as budgets and contract details.
Understanding of, or willingness to learn, infection control and life safety requirements during construction in a healthcare environment.
Sensitivity to working around patients and staff in an active care environment.
Selected candidates must pass a background check and health screening.

Nice To Haves

Bachelor’s degree is strongly preferred.

Responsibilities

Coordinate architects, engineers, contractors, consultants, vendors, and internal stakeholders on assigned projects or project components; identify coordination issues, evaluate options, and recommend actions.
Coordinate design reviews, approvals, inspections, and documentation with building officials, code reviewers, and the Office of the Architect for the University; assess review comments and coordinate project-team responses.
Maintain complete project records in the project management system, including drawings, specifications, approvals, correspondence, contracts, financial documentation, and decision records; evaluate records for completeness, consistency, and compliance with project requirements.
Plan and facilitate project meetings, prepare agendas, document decisions, risks, and action items, assign follow-up responsibilities, and monitor commitments through resolution.
Perform initial reviews and coordinate processing of RFIs, submittals, ASIs, change-order proposals, and related construction documents; evaluate completeness and potential effects on scope, schedule, cost, quality, and operations, and recommend next steps.
Review change-order proposals and payment applications for completeness, supporting documentation, consistency with completed work, and potential cost or schedule impacts; document findings and make recommendations to the Project Manager or approving authority.
Manage assigned project closeout activities, including punch lists, inspections, record documents, operations and maintenance manuals, warranties, training requirements, and outstanding contractor obligations; identify deficiencies and coordinate corrective action.
Develop and coordinate communications about construction impacts, including noise, access restrictions, utility shutdowns, temporary conditions, and changes affecting patients, staff, visitors, and building occupants.
Coordinate construction in or near occupied healthcare spaces with infection control, life safety, clinical staff, facility operators, and subject-matter experts; identify operational and safety concerns and incorporate required reviews and mitigation measures into project planning.
Build effective working relationships with contractors, consultants, University representatives, clinical stakeholders, and building occupants; demonstrate accountability, professional judgment, responsiveness, accuracy, and timely resolution of project issues.