Project Coordinator

Kimley-Horn • Rogers, AR

14d • Onsite

About The Position

Kimley-Horn is looking for a Project Coordinator to join our Rogers, Arkansas (AR) office! This is not a remote position. The role involves managing the full project cycle for national clients, interfacing with clients regarding project expectations, schedule, and permitting processes. The Project Coordinator will also be responsible for coordinating staff and contractors locally and nationally, managing project submittals to various jurisdictional agencies, cities, and utilities, and researching agency requirements. Key duties include tracking all tasks and client deliverable documents, facilitating client communications (proposals, letters, contracts, transmittals), compiling and assembling reports, coordinating large production jobs, printing, and binding. Additionally, the role supports engineering staff with contract processes and insurance certificate requests, prepares weekly trackers or job status communications for clients, assists internal clients with billing and invoice reviews, and is responsible for creating, proofreading, editing, formatting, and finalizing project-related documents and reports.

Requirements

• 4+ years of experience coordinating projects for national/corporate clients
• Excellent verbal and written communication skills
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe Professional
• Strong proofing, formatting and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various types of people and in a team environment
• Ability to travel on a limited basis

Nice To Haves

• Bachelors degree preferred

Responsibilities

• Managing full project cycle for national clients
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating staff and contractors locally and nationally
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements
• Tracking of all tasks and client deliverable documents
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.)
• Compiling and assembling reports; coordinating large production jobs, printing, and binding
• Assisting engineering staff with contract processes and requesting insurance certificates
• Preparing weekly trackers or job status communications for clients
• Assisting internal clients with billing and performing invoice reviews
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports

Benefits

• 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in our 401(k), and performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level