Project Coordinator-Ballard Link Extension (Direct Hire Temporary)

Sound Transit • Seattle, WA

17d • Hybrid

About The Position

Under general direction, the Project Coordinator performs professional and technical tasks to support multiple Sound Transit managers through the planning, design, and construction phases of capital projects. The role coordinates resources, design details, planning activities, communications, and work activities, facilitating information exchange among Agency staff, consultants, design engineers, local jurisdictions, and the public. It interprets data and processes, handles sensitive materials, negotiates solutions, and develops recommendations consistent with Agency policies.

The position supports project development and management, including documentation, submittals, schedules, feasibility studies, technical materials, public outreach, signage and wayfinding, design reviews, permitting, right-of-way coordination, construction procurement and contract closeout, budgets, forecasts, reporting, and technical analysis. It also coordinates meetings and communications with internal and external stakeholders and responds to requests for information and public records.

This is a direct-hire temporary position with an anticipated duration of 12 months. Work is performed in a hybrid office and field environment, with at least three days per week in the office. Field visits to active construction sites may involve exposure to machinery, weather, hazardous chemicals, noise, and other physical hazards. The role requires following safety procedures and integrating sustainability into everyday business practices. The employee is expected to model Sound Transit’s core values and contribute to a culture of diversity, equity, and inclusion.

Requirements

• Bachelor’s degree in Architecture, Landscape Architecture, Planning, Engineering, Construction Management, or a related field, and four years of experience providing project management support in planning, engineering, or construction, including scope, schedule, and budget management for small to mid-size projects, preferably in a public-sector transit organization; or an equivalent combination of education and experience.
• General knowledge of the design and construction industry and ability to read construction documents.
• General knowledge of industry standards for signage and wayfinding.
• Knowledge of business and public administration, project controls, project management, public contract administration, construction procedures, and construction terminology.
• Knowledge of data collection, research, report preparation, customer service, basic accounting and bookkeeping, records management, and applicable federal, state, and local laws and regulations.
• Ability to analyze situations and data, work independently with minimal supervision, use critical thinking, research issues, make recommendations, and prepare clear analytical, administrative, and financial reports.
• Ability to manage project scope, schedules, budgets, costs, and operating budgets; assist with budget preparation and administration; and review financial and budgetary information.
• Ability to communicate effectively orally and in writing, prepare business correspondence and reports, respond to inquiries, and maintain positive customer relations.
• Ability to work effectively under pressure, meet deadlines, adjust to changing priorities, maintain confidentiality, and communicate with tact and diplomacy, including sensitivity to the political nature of public agencies.
• Ability to establish and maintain effective working relationships with staff, management, vendors, outside agencies, community groups, and the public.
• Ability to interpret and administer policies and procedures and apply relevant federal, state, and local requirements.
• Ability to use office equipment and computer applications, including SharePoint, Microsoft Word, Excel, and PowerPoint.
• Ability to work cooperatively with departments, Agency officials, and outside agencies and to apply project-management techniques and principles.

Responsibilities

• Review project documentation and materials, provide lead coordination support, and manage project tasks as directed.
• Support project development, verify submittals and monthly reports, monitor schedules, contribute to feasibility studies, site selection, and technical documentation, provide Resident Engineer services for small projects as assigned, manage contractors, and coordinate public outreach.
• Support management of customer signage for new facilities and stations, including standards, layouts, permitting, interdepartmental and agency coordination, and related design and construction contracts.
• Support final design on larger projects by coordinating assigned tasks and comments, participating in design development and reviews, attending project meetings, coordinating technical meetings, assisting with permits, and supporting right-of-way acquisition documentation.
• Support construction on larger projects, including bid assistance, coordination with construction management and purchasing groups, preparation of procedural checklists, and construction contract closeout.
• Coordinate project elements with Agency staff, elected officials, consultants, government agencies, and the public; represent the Agency at technical, public, and community meetings; and prepare meeting materials.
• Coordinate staff and consultant participation in meetings and hearings; draft and coordinate review and approval of project materials and presentations; participate in presentations; respond to information requests; and communicate project status and impacts to affected communities and businesses.
• Administer assigned contracts and review or comment on consultant progress reports, earned value reports, and schedules.
• Draft and monitor project budgets, forecasts, and schedules; track expenditures; prepare required project reports; and coordinate and process capital budget updates.
• Analyze data and prepare technical and policy reports, maps, and presentation materials; advise project managers on technical matters; and research responses to information and public-records requests.
• Research and manage assigned technical topics, which may include sustainability tracking, landscape and material salvage, materials assessment, product information, and pedestrian and bicycle access.
• Support the department and committees as assigned; prepare staff reports and correspondence; attend professional meetings; maintain awareness of relevant developments; and apply processes and policies consistently and in compliance with applicable laws and regulations.
• Model Sound Transit’s core values, support diversity, equity, and inclusion, follow applicable safety rules and procedures, and integrate sustainability into everyday work.
• Perform other duties as assigned.

Benefits

• Medical plan choices, dental plan, and vision plan at no cost for employee coverage; comprehensive coverage is available for employees and eligible dependents.
• Employee Assistance Program.
• 13 days of paid time off accrued annually.
• ORCA card at no cost for full-time employees.
• Competitive salaries based on market rates and internal equity.
• Work-life balance.
• Professional development opportunities.
• Recognition from colleagues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level