Project Coordinator

Elcco•Kahului, HI

42d

About The Position

The Project Coordinator's primary function is to facilitate prompt communications between all members of the project delivery team and ensure correspondence and deliverables are delivered within the required timeframes. This role is responsible for non-technical administrative functions of the project while maintaining files and logs to ensure construction documents are up to date, orderly, and readily available to the project delivery team. The position involves supporting the Project Manager (PM) by acting as a gatekeeper, helping them stay on task and aware of operational priorities, and taking on additional administrative and logistical tasks as needed.

Requirements

Strong written and verbal communication skills.
Minimum 2 years of project or office administrative experience.
Proficient computer skills and use of Microsoft® Office & Products.
Efficient use of Windows & PDFs.

Nice To Haves

4-year engineering degree preferred.
Construction environment experience preferred, but not required.

Responsibilities

Sets up new project logs/files and identifies project submittal and field deliverable requirements.
Promptly compiles, logs, submits, and tracks the progress of ELCCO generated or received contract documents (e.g., RFIs, PCOs, Submittals, POs, Field Deliverables, and Closeout Log activities).
Maintains project files for easy access by the field and support team.
Continuously follows up on deliverables owned by ELCCO, its vendors, subcontractors, and clients to minimize past-due items.
Compiles and submits project permits and applications, tracks progress, submits for inspections, and distributes results.
Schedules and coordinates project inspections, training, commissioning, startup, and other meetings as required by contract documents.
Stays ahead of material drop-dead dates, working with field and purchasing to ensure timely delivery of materials, tools, and equipment to the jobsite before scheduled installation activities.
Prepares agendas and agenda items for various project management meetings (e.g., Preconstruction Meetings, PM Meeting, Handoff Meeting).
Plays an active role in meetings, which may include facilitating, taking minutes, or acting as timekeeper.
Responsible for tracking and following up on action items to ensure completion.
Prepares closeout deliverables in advance of project completion.
Acts as a gatekeeper for the PM and supports the PM in staying on task and aware of operational priorities.
Takes on additional administrative and logistical tasks as needed.