Project Coordinator

TEI Construction Services•Jewett, TX

21h•Onsite

About The Position

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Requirements

A.S. degree in business administration or accounting preferred.
Strong decision-making and problem-solving skills.
Highly organized with the ability to multitask effectively.
Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
Excellent communication skills, both written and oral.
Experience managing conflict and mentoring team members.
Construction project management software proficiency.
Strong analytical abilities and knowledge of industry regulations.

Responsibilities

Coordinate site purchasing for various job items, including rental tools and equipment.
Maintain an organized purchase order log to track expenditures accurately.
Enter employee time into InEight daily and reconcile discrepancies as needed.
Assist with completing weekly forecasting reports to track project milestones and financial performance.
Complete all necessary internal and external customer reporting accurately and timely.
Maintain effective communication with both the site team and corporate office throughout the project duration.
Provide employees with proper forms to make any payroll changes and submit completed paperwork to the payroll department.
Support local office and shop personnel with administrative tasks such as expense reports, job number setup, opportunity tracking, and project award tracking.
Assist in proposal development and proposal estimates as needed.
Provide administrative support, including tool trailer inspection and maintenance logs.
Coordinate the hire-in process for all project employees and ensure proper completion of all documentation.
Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.