Project Coordinator-Ballard Link Extension (Direct Hire Temporary)

Sound Transit • Seattle, WA

17d • $22 - $50 • Hybrid

About The Position

The Project Coordinator performs professional and technical project-management support under general direction, assisting multiple Sound Transit managers with the planning, design, and construction phases of capital projects. The role coordinates resources, design details, planning activities, and work-related communication among Agency staff, consultants, design engineers, local jurisdictions, and the public. It also interprets data and processes, handles sensitive materials, and develops recommendations consistent with Agency policies.

The position supports project documentation, schedules, budgets, contracts, technical analyses, public outreach, permits, design and construction activities, and project closeout. Assignments may include customer signage and wayfinding for new facilities and stations, coordination with partner agencies and operations groups, and support for right-of-way needs. The coordinator represents the Agency in technical, public, and community settings and communicates project information to affected stakeholders.

This is a direct-hire temporary position with an anticipated duration of 12 months. Work is performed in a hybrid office and field environment, with at least three days per week in the office. Field visits may involve exposure to construction-site hazards and physical activities. Employees are expected to follow applicable safety requirements, integrate sustainability into everyday business practices, model Sound Transit’s core values, and contribute to diversity, equity, and inclusion.

Requirements

• Bachelor’s degree in Architecture, Landscape Architecture, Planning, Engineering, Construction Management, or a related field; or an equivalent combination of education and experience.
• Four years of experience providing project-management support in planning, engineering, or construction, including management of scope, schedule, and budget for small to mid-size projects. Public-sector transit experience is preferred.
• General knowledge of the design and construction industry and ability to read construction documents.
• General knowledge of industry standards for signage and wayfinding.
• Knowledge of business and public administration, project controls and project management, public contract administration, construction procedures and terminology, data collection and research, report preparation, customer service, and basic accounting and mathematical practices.
• Ability to analyze situations, think critically, conduct research, interpret data from multiple sources, and make recommendations based on findings.
• Ability to work independently with minimal supervision, under pressure, and to deadlines while adjusting to changing priorities.
• Sensitivity to the political nature of public agencies; ability to maintain confidentiality and communicate with tact and diplomacy.
• Knowledge of business correspondence, report preparation, records management, and applicable federal, state, and local laws, codes, policies, and regulations.
• Ability to operate office equipment and use personal-computer software, including SharePoint, Microsoft Word, Excel, and PowerPoint, to prepare spreadsheets and reports.
• Ability to establish and maintain effective working relationships with staff, management, vendors, outside agencies, community groups, and the public.
• Ability to interpret and administer policies and procedures; provide project-management technical assistance; analyze financial plans and budgets; prepare clear analytical, administrative, and financial reports; assist with budget administration; communicate effectively orally and in writing; and monitor project budgets, costs, and schedules.
• Ability to work cooperatively with other departments, Agency officials, and outside agencies.
• Ability to perform field visits that may require walking, standing, bending, climbing, reaching, kneeling, pushing, pulling, grasping, hearing, seeing, talking, eye-hand coordination, and repetitive motion.

Nice To Haves

• Experience supporting projects in a public-sector transit-related organization.

Responsibilities

• Review and provide lead support and coordination on project documentation and materials; manage assigned project tasks.
• Support project development, verify submittals and monthly reports, monitor schedules, participate in feasibility studies and site selection, provide Resident Engineer services for small projects as assigned, manage contractors, and coordinate public outreach.
• Support management of customer signage for new facilities and stations, including standards, layouts, permitting, interdepartmental and agency coordination, and related design and construction contracts.
• Support final design on larger projects by coordinating assigned tasks and comments, participating in design development and reviews, attending project meetings, coordinating technical meetings, assisting with permits and submittals, and supporting right-of-way documentation and property acquisition needs.
• Support construction on larger projects, including bid assistance, coordination with construction management and purchasing groups, creation of procedural checklists, and construction-contract closeout.
• Coordinate project elements with Agency staff, elected officials, consultants, local, state, and federal agencies, and the public; attend project meetings and hearings; represent the Agency; and prepare agendas, handouts, and meeting summaries.
• Coordinate staff and consultant participation in meetings and hearings; draft and coordinate review and approval of project materials and presentations, including change orders, Phase Gate materials, and staff reports; participate in presentations as needed; respond to information requests; and communicate project status and impacts to affected stakeholders.
• Support administration of assigned contracts and review or comment on consultant progress reports, earned value reports, and schedules.
• Draft and monitor project budgets, forecasts, and schedules; monitor expenditures; prepare required project reports; and coordinate and process annual and interim capital budget updates.
• Analyze project data; prepare technical and policy reports, maps, and presentation materials; advise project managers on technical matters; and research and respond to information, public-records, and project-status requests.
• Research and manage assigned technical tasks, which may include landscape and material salvage, sustainability tracking, materials assessment, product information, and pedestrian and bicycle access.
• Support the department and committees as assigned; prepare staff reports and correspondence; participate in professional meetings; stay informed about relevant developments; and help ensure consistent application of processes, policies, laws, and regulations.
• Model Sound Transit’s core values, contribute to diversity, equity, and inclusion, follow applicable safety rules and procedures, and integrate sustainability into everyday business practices.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision plan options; employee coverage is offered at no cost, with comprehensive benefits also available for eligible dependents.
• Employee Assistance Program.
• Employees accrue 13 days of paid time off annually.
• ORCA card at no cost for full-time employees.
• Competitive salary based on market rates and internal equity.
• Work-life balance.
• Professional development opportunities.
• Recognition from colleagues.
• Safety and equipment training as required.

What This Job Offers

• Career Level: Mid Level