Project Coordinator

JLL • Fairburn, GA

20h • Onsite

About The Position

The Project Coordinator manages processes related to space projects and resets, customer satisfaction, and transparent cost reconciliation for space-related activities. The role plans, implements, and delivers space projects across multiple buildings. It coordinates project initiation and stakeholder meetings, reviews space and private-room requests, conducts site visits, maintains project schedules, and supports project execution and closeout. The coordinator also serves as a liaison among facilities teams, vendors, project managers, IT, and clients; tracks deliveries and action items; prepares communications and status reports; and supports customer onboarding and project administration. The position is onsite in Fairburn, Georgia, with a Monday–Friday schedule from 7:00 AM to 3:30 PM.

Requirements

• Bachelor's degree, preferably in Construction Management, Engineering, Architecture, or Business Management.
• At least 1 year of experience in a fast-paced, high-functioning environment.
• Strong analytical, organizational, and presentation skills.
• Proficiency in word processing, database management, and email software.
• Detail-oriented and organized, with the ability to multitask and prioritize tasks.
• Excellent written and verbal communication skills.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Financial oversight experience.
• Experience communicating and coordinating with teams and vendors.
• Corrigo experience, specifically issuing work orders.
• Knowledge of safety protocols and safety permits.

Responsibilities

• Gather information needed to initiate projects and coordinate kickoff meetings with the appropriate teams.
• Review space-change requests as a team to support effective use of available space.
• Review requests for private rooms and dedicated office space across the campus.
• Conduct site visits with stakeholders to understand client requests.
• Populate and maintain Gantt charts and follow project timelines to meet deliverables.
• Maintain, update, and distribute accurate project schedule status updates and report regularly to stakeholders on progress.
• Liaise between facilities teams and vendors, communicating change requests to stakeholders.
• Prepare, maintain, and distribute communications about recurring project requests, schedules, and progress.
• Track vendor-supplied items and coordinate delivery dates with Project Managers, IT, and vendors so deliveries meet project requirements and deadlines.
• Follow up consistently with vendors on project-related action items.
• Submit service tickets for test fits, CAD files, space cleanings, and other project-related activities.
• Help develop standard operating procedures for project activities.
• Review completed space projects and document lessons learned and best practices to improve efficiency.
• Assist the project team with administrative and day-to-day responsibilities.
• Manage new-hire onboarding information by contacting administrators and managers.
• Update the project matrix and enter customer information and technical requirements.
• Communicate with clients about upcoming projects and their business impact.

Benefits

• 401(k) plan with matching company contributions.
• Medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and benefits prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level