Project Coordinator

Garibaldi Glass•Burnaby, BC

11d•Onsite

About The Position

The Project Coordinator is responsible for supporting the successful execution of glass fabricated product projects from start to finish. This includes coordinating information, materials, and production processes for specific products and project orders. The role involves close collaboration with internal departments such as sales, estimating, scheduling, purchasing, and shipping to ensure customer expectations are met. The Project Coordinator also serves as a key point of contact for customers, providing timely updates and clarifications throughout the project lifecycle. This position requires a high level of detail orientation, organizational skill, and the ability to work within structured systems while supporting cross-departmental communication.

Requirements

Completion of a diploma or certificate in Architectural & Building Technology, CADD, Mechanical Design, or a related field
2–3 years of experience in a project coordination or administrative role within a manufacturing or construction environment
Strong computer proficiency with Microsoft Office Suite products (Microsoft Word, Excel and Outlook)
Strong proficiency in AutoCAD
Ability to read and interpret blueprints
Strong problem solving, organizational, and multi-tasking skills
Ability to work independently as well as be a contributing member of a team
High attention to accuracy of details
Excellent work ethic, self-motivated and driven

Nice To Haves

Experience working with hardware or door components is considered an asset
Glazier or installation experience is an asset
PMP designation is considered an asset or interest in pursuing certification is encouraged

Responsibilities

Review project documents including take-offs, architectural shop drawings, project quotes, and project specifications to understand the scope of the project and develop a project management plan.
Work closely with scheduling, purchasing, quality, and shipping teams for each order to ensure customer expectations for delivery are met.
Complete project documentation packages, drawing sets, and Standard Operating Procedures for projects.
Collaborate in the production scheduling process and monitor project manufacturing activity.
Assist the shipping department by developing appropriate packaging lists and sequencing delivery dates.
Manage dolly A-frame control and ensure timely return from project sites.
Attend project and site meetings to review, negotiate, and finalize project details while assessing and resolving any issues that arise.
Act as a point of contact with customers via phone and email to finalize and clarify project details for approval
Communicate lead time updates, manage rush order requests and back orders
Process order revisions and respond to order status inquiries
Provide technical support by working with customers to identify the best products for their needs and applications
Participate in product development initiatives with the Research and Development team
Contribute as a team member in ad hoc projects requiring collaborative resolution