Project Coordinator

Precision AQ•New York, NY

14d•$50,000 - $70,000•Hybrid

About The Position

Supports the execution of Precision AQ IREC’s mission to provide best-in-class, thought-leading investor relations and public relations counsel to biotechnology and healthcare companies in the agency setting. Collaborates across team members to manage timelines, coordinate deliverables and bring key initiatives to life.

Requirements

1-2 years of prior applicable experience (work or internship)
Bachelor’s degree or equivalent
High standards of quality control and client service, meticulous attention to detail
Ability to successfully manage multiple projects from conception to completion in a fast-paced team environment
Bachelor’s degree required
Strong written and spoken communication skills
Critical thinker who takes initiative, can conceptualize and synthesize content and generate ideas
Proactive problem solver with an analytical skillset and ability to apply learned strategies and tools
Skilled project manager, able to effectively multitask, organize and manage complex logistics and datasets
Able to work independently and collaboratively in a team-based, hybrid environment
Proficient with Microsoft suite including PowerPoint and Excel
Competent in technology-driven environments, including AI and various tools and platforms
Committed to the success and growth of IREC and the entire team
Discretion to handle confidential information with professionalism

Responsibilities

Support day-to-day execution of the IREC business, helping manage timelines, deliverables, and priorities across workstreams
Take ownership of tactical project components from planning through execution, ensuring high-quality, on-time delivery
Track project progress, manage action items, and proactively flag risks or delays to maintain momentum
Develop and maintain organized materials, trackers, and documentation across projects
Partner closely with internal teams and other stakeholders to ensure alignment on objectives and deadlines
Provide proactive, day-to-day logistical support across internal initiatives
Coordinate scheduling, meetings, and communications across teams and stakeholders
Maintain strong organization of project files, materials, and data to support seamless execution
Help streamline workflows and improve efficiency
Ensure effective implementation of systems and access
Support internal coordination across IR, PR, and cross-functional initiatives
Assist with tracking, reporting and documenting key operational and IR content
Ensure compliance with internal processes and policies
Help manage vendors, invoicing and other finance team support
Support onboarding and offboarding processes for clients and employees
Serve as a point of contact for the IREC team for logistical and operational support, broader office communications
Assist with CRM management / updates
Support broader office management team as needed
Support planning and execution of company events and meetings; contribute to companywide cultural initiatives and planning
Coordinate logistics, materials, outreach, and on-site event support
Prepare and organize materials for events and the office, collaborating with Creative and Digital teams
Ensure a polished, high-quality experience for both employees and external stakeholders
Support development of pitch materials, presentations, and content for new business opportunities
Assist in coordinating outreach for new business and relationship-building efforts with investors, analysts, and industry stakeholders
Assist with outreach campaigns and company marketing efforts, including the monthly newsletter, social media and other industry thought leadership
Manage across account teams, with professional conduct and communication aligned with our collaborative and purpose-driven culture; uphold principles of client service, purpose, accountability, mutual respect, and collaboration
Champion diversity, equity, and inclusion
Lead by example, balancing competitive drive with a spirit of collaboration and integrity
Other job duties as assigned by the line manager.