Project Coordinator

Ccu • Miami, FL

17h

About The Position

The Projects Coordinator is responsible for the operation and daily functions of an office environment. This role monitors progress on new build, rebuild, extension, expansion, design, and planning projects. The coordinator assists with the daily activities of business support, technical, or production staff who perform tasks in the same function. Key duties include logging and monitoring assigned tasks, checking work at regular intervals, and preparing and coordinating project coding for daily reports and invoicing. The role also encompasses managing clerical aspects of the Construction Department for various project types, retrieving and updating job/work order information, evaluating and distributing projects, assisting with report preparation, following up on customer complaints and utility damage, maintaining the On-call calendar, and validating daily reports for invoicing/payroll.

Requirements

• High School Diploma or Equivalent
• 3-5 years working in an office environment
• Intermediate Excel
• Email (Gmail/Outlook)
• Proficient with Desktop, laptop, and or iPad
• Ability to communicate effectively; both written and verbally
• Ability to work in a fast-paced environment
• Must be detail oriented

Nice To Haves

• Time and Project Management Skills
• Accounting experience with (AR/AP)

Responsibilities

• Manage all clerical aspects of the Construction Department
• Retrieve jobs/work orders from client-based database or email
• Update department log with job/work order information on a daily basis
• Evaluate workload on Street Sheet and distribute projects accordingly
• Assist in the preparation of regularly scheduled reports
• Follow-up on customer complaints and utility damage
• Maintain scheduling of On-call calendar
• Validate Daily reports to justify charges prior to releasing for invoicing/payroll

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED