Project Coordinator

Ipas•Chapel Hill, NC

1d•Remote

About The Position

The Project Coordinator supports Ipas’s Senior Leadership Team (SLT), reporting to the CEO. The role combines administrative and project support for the CEO, CFO, and COO, including scheduling, expense reporting, Board of Directors meeting support, and project coordination. Responsibilities may change with organizational needs, so the incumbent must be flexible, familiar with Ipas systems and processes, able to manage multiple needs and urgent priorities, and maintain confidentiality. The role may be performed remotely from specified US states or countries. Travel may be required up to 10%. The US hiring range is $65,000 to $85,000 annually. Compensation for employees outside the US is based on prevailing local market rates, applicable statutory laws, Ipas’s pay philosophy, and factors such as experience and expertise.

Requirements

Bachelor's degree in a related field.
5–7 years of relevant work experience in planning, administrative support, and logistics.
2–3 years of project support experience, including budgeting, expense management, and financial procedures.
Ability to process multiple priorities from multiple senior leaders in a timely and effective manner.
Cultural awareness and ability to work in a diverse, dynamic environment with people from diverse backgrounds.
Technical expertise in Zoom, Microsoft Teams, PowerPoint, Outlook, and calendar management.
Strong working knowledge of Microsoft Office Suite, particularly Excel.
Demonstrated analytical and problem-solving skills.
Excellent verbal and written communication skills in English.
Attention to detail and quality, with the ability to follow up and follow through.
Ability to work independently and collaboratively as needed.
Ability to work autonomously with general direction, clear targets, and limited supervision.
Ability to interact professionally and confidentially with all levels of the organization and leadership.
Ability to maintain a flexible schedule to accommodate senior leaders in different time zones.
Commitment to reproductive justice.

Nice To Haves

Certification in Project Management.
Experience managing grants, funds, and/or budgets.
Ability to anticipate and respond to the needs of each SLT member.
Ability to coordinate with multiple stakeholders and competing priorities while considering time and budget constraints.
Fluency in additional languages, such as Spanish, French, Portuguese, or others.

Responsibilities

Provide administrative support to the CEO, CFO, and COO, including scheduling and coordinating meetings and planning travel.
Coordinate meetings and preparations, including calendar invitations, agendas, room setup, interpretation, and technology needs such as electronic conferencing tools.
Support budget development, monitoring, expense processing, and spending tracking for activities in the Office of the President.
Support administrative and financial tasks for the US SLT team.
Coordinate domestic and international travel arrangements for senior staff and Board members, including hotel, meals, meeting space, and transportation for Board meetings.
Coordinate state registration and support the CFO and CEO with annual applications.
Maintain the US SLT team's SharePoint site (Luna) and organize electronic document storage.
Summarize, prioritize, and research information in concise, usable formats for SLT review.
Create or direct the creation of reports, budgets, and contract-processing materials for the SLT.
Coordinate high-level projects and respond to or route priority or confidential inquiries from internal and external sources, including preparing correspondence or other messages on behalf of the SLT.