Project Coordinator

Aston Carter • Gill, MA

1d • $19 - $20 • Onsite

About The Position

The Office and Project Coordinator plays a vital role in supporting daily departmental operations and project initiatives. This position involves providing administrative, organizational, and communication assistance while working closely with leadership to ensure efficient office functions, accurate documentation, stakeholder communication, and successful project execution.

Requirements

• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication skills.
• Fast and accurate data entry capabilities.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities simultaneously.
• Ability to work independently and take initiative.
• Professional, collaborative, and customer-focused approach.
• Ability to maintain confidentiality and work in a team-oriented environment.
• High School Diploma required.
• Valid driver's license and reliable transportation.
• Stakeholder interaction and customer service experience.

Nice To Haves

• Associate's Degree preferred.
• Ability to learn systems such as Salesforce, DocuSign, Survey Vista, and Customer Community Plus.

Responsibilities

• Utilize Microsoft Office, Office 365, Google Workspace, and other business systems.
• Create, edit, and distribute written and electronic documents.
• Research, compile, organize, and maintain information and records.
• Manage physical and digital filing systems.
• Maintain confidential records and documentation.
• Coordinate meeting logistics and office workflows.
• Draft and distribute professional correspondence.
• Respond to emails and phone inquiries.
• Prepare meeting notes and follow-up communications.
• Assist stakeholders with questions and process guidance.
• Support projects from initiation through completion.
• Maintain project databases and participant records.
• Track stakeholder information and prepare reports.
• Monitor project communications and ensure timely responses.
• Attend project meetings and support additional project tasks as assigned.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED