Project Coordinator (Internal Only)

The Health Employers Association of BC • Vancouver, BC

1d • CA$69,218 - CA$90,848 • Hybrid

About The Position

Reporting to the Program Portfolio Manager, PMO, the Project Coordinator plays a vital role in supporting organization-wide project delivery and PMO operations. This includes project planning, tracking progress, maintaining documentation, and preparing reports that support informed decision-making. The role works closely with the PMO team and internal business teams to prepare, develop and coordinate project activities, monitor progress across initiatives, and support governance, reporting, and implementation readiness. The Project Coordinator interacts with external partners, such as vendors, HEABC Members, the Ministry of Health, and Health Authorities, through coordination, reporting, and facilitating information gathering, and provides consultation and guidance to ensure consistency and quality of inputs.

Requirements

• Bachelor’s degree in business administration, public administration, information systems, or a related field, plus three (3) to five (5) years of experience supporting projects or program delivery in a multi-partner environment, preferably in a public-sector or healthcare context, or an equivalent combination of education and experience.
• Experience with project management and project coordination, reporting, or portfolio tracking
• Strong organizational and analytical skills with high attention to detail
• Ability to manage multiple tasks and priorities in a dynamic environment
• Strong communication and collaboration skills, including the ability to guide individuals and groups
• Experience using project management or collaboration tools (e.g., MS Project, Planner, SharePoint, or similar)

Nice To Haves

• PMP, CAPM, Agile, or related project management training considered an asset

Responsibilities

• Partnering with Project Managers and Senior Project Managers to plan and execute cross-departmental projects
• Preparing, monitoring, and maintaining current project schedules, action logs, risk registers, and status reports to ensure accuracy, transparency, and timely escalation of issues
• Developing and sharing project governance materials to enable appropriate oversight, decision-making, and accountability
• Facilitating effective communication and alignment across project teams, leadership, and internal and external partners
• Developing and sharing project status updates, dashboards, and portfolio reports
• Developing, implementing, maintaining and updating PMO templates, guidelines, tools, processes, and documentation
• Providing consultation, guidance and expert advice to teams on PMO practices, and the use of templates and project documentation across project and business teams
• Planning, coordinating, and executing smaller projects in alignment with PMO standards and reporting practices, and working with project partners internally and externally
• Establishing and maintaining strong relationships with internal and external partners
• Developing project work plans, resource plans, and status reports

Benefits

• In office or hybrid work environment – flexibility that suits your needs
• Competitive salary
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays
• Comprehensive health & dental benefits, with immediate coverage upon starting
• Pension Plan – BC’s Municipal Pension Plan is one of the largest pension plans in Canada, and provides secure retirement income to plan members
• Training and development opportunities – HEABC supports your continuing education & growth
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity
• The opportunity to make a positive contribution to the BC health care system through your work

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level