Project Coordinator
H O PENN MACHINERY•Medford, NY
•$26 - $33•Onsite
About The Position
H.O. Penn Machinery is seeking a Project Coordinator in Medford, NY. This role involves assisting Project Managers with various aspects of project delivery, including submittal preparation, closeout documentation, vendor coordination, and operational support. The Project Coordinator will play a key role in ensuring projects are delivered on time, within budget, and to the satisfaction of clients and stakeholders.
Requirements
- 1+ years of experience in project coordination, administrative support, construction, industrial, or technical environments
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and ability to learn new systems
- Strong organizational skills with ability to manage multiple priorities in a fast-paced environment
- Proven attention to detail, including reviewing documentation and invoices
Nice To Haves
- Experience supporting Project Managers in multi-phase, deadline-driven projects
- Exposure to electrical distribution equipment, switchgear, generators, power systems, or similar industries
Responsibilities
- Assist with the preparation of submittals for approval
- Assist with the preparation of manuals for project closeout
- Assist PMs with follow up on vendor related deliverables
- Assist PMs in coordination with service departments for technicians and sales representatives' availability
- Accurately and efficiently oversee the coordination, procurement, and delivery of product to ensure project success
- Assure cost control of the assigned project to maximize profit, including timely closeout
- Coordinate with vendor and/or service department for any service related activities
- Attend meetings, take minutes, and share with appropriate parties
- Evaluate project status, then prepare and share detailed reports with stakeholders
- Prepare general documentation for submittals, closeout, and all other PM department needs
- Coordinate with support departments for items such as accounting or insurance documents
Benefits
- Medical/dental/vision insurance
- 401(k) with company match
- Holidays & competitive PTO
- Company laptop & cell phone
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
