Project Coordinator

Ipas•Chapel Hill, NC

2d•$65,000 - $85,000•Remote

About The Position

The Project Coordinator reports to the CEO and supports Ipas’s Senior Leadership Team (SLT), including the President & CEO, CFO, and COO. The role combines administrative and project support across a changing range of organizational activities. The coordinator must be flexible, familiar with Ipas systems and processes, able to manage multiple needs and urgent priorities, and maintain confidentiality. The position may be performed remotely from specified locations in the United States or specified countries outside the United States. The hiring range for a US-based candidate is $65,000 to $85,000 annually. Compensation outside the United States is based on the prevailing market rate in the employee’s country and applicable statutory laws, as well as Ipas’s pay philosophy and factors such as experience and expertise. Travel of up to 10% is required.

Requirements

Bachelor’s degree in a related field.
5–7 years of relevant work experience in planning, administrative support, and logistics.
2–3 years of project support experience, including budgeting, expense management, and financial procedures.
Ability to process multiple priorities from multiple senior leaders in a timely and effective manner.
Cultural awareness and ability to work in a diverse, dynamic environment with people from diverse backgrounds.
Strong technical expertise in Zoom, Microsoft Teams, PowerPoint, Outlook, and calendar management.
Strong working knowledge of Microsoft Office Suite, particularly Excel.
Demonstrated analytical and problem-solving skills.
Excellent verbal and written communication skills in English.
Attention to detail and quality, and ability to follow up and follow through.
Ability to work independently and collaboratively as needed.
Ability to work autonomously with general direction, clear targets, and limited supervision.
Ability to interface professionally and confidentially with all levels of the organization and leadership.
Ability to maintain a flexible schedule to accommodate senior leaders in different time zones.
Commitment to reproductive justice.
Ability to travel up to 10%.

Nice To Haves

Certification in Project Management.
Experience managing grants, funds, and/or budgets.
Ability to anticipate and respond to the needs of each SLT member.
Ability to coordinate with multiple stakeholders and competing priorities while being sensitive to time and budget constraints.
Fluency in other languages, such as Spanish, French, Portuguese, or others.

Responsibilities

Provide broad administrative support to the US Senior Leadership Team, including scheduling and coordinating meetings and planning travel.
Coordinate meetings and preparations, including calendar invitations, agendas, room setup, interpretation, and technology needs such as electronic conferencing tools.
Support budget development, monitoring, and expense processing, and track spending for activities in the Office of the President.
Support administrative and financial tasks for the US SLT.
Coordinate domestic and international travel arrangements for senior staff and board members, along with Board meeting hotel and event needs such as meals, meeting space, and transportation.
Coordinate state registration and support the CFO and CEO with completing annual applications.
Maintain the US SLT team’s SharePoint site (Luna) and organize electronic document storage.
Summarize, prioritize, and research information in concise, usable formats for the SLT.
Create or direct the creation of reports, budgets, and contract-processing materials for the SLT.
Coordinate high-level projects and respond to or route priority or confidential inquiries from internal or external sources, including preparing correspondence or other messages on behalf of the SLT.
Support the President & CEO with scheduling, expense reporting, and Board of Directors meeting support.