Project Coordinator
The Smith & Oby Company•Walton Hills, OH
•Hybrid
About The Position
Smith & Oby is seeking a detail-oriented and organized Project Coordinator to support our project management team in Walton Hills, Ohio. In this role, you will work closely with Project Managers, Senior Project Managers, the Finance Department, the Service Department, and the management team to facilitate administrative and operational functions. The Project Coordinator plays a vital role in keeping projects compliant, on schedule, and well-documented from setup through final closeout.
Requirements
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Nice To Haves
- 1–3 years of experience in construction, project administration, or a related field preferred
- Familiarity with construction documentation, lien waivers, COIs, and bonding processes a plus
- experience with project management software (e.g., Procore, Viewpoint) a plus
- Associate or bachelor's degree in construction management, business, or a related field preferred; equivalent work experience will be considered
Responsibilities
- Obtain supplier and subcontractor monthly lien waivers as requested
- Collect, track, and maintain Certificates of Insurance (COIs) for subcontractors and suppliers
- Obtain and manage bonds as required by project contracts
- Assist with project setup including notices of furnishings, permit applications, and related documentation
- Assist with CM (Construction Manager) prequalification's, including assembling required documentation and submittals
- Assist with assembling project presentations for internal and external stakeholders
- Collaborate with the Finance Department on billing, invoicing, and payment documentation
- Coordinate with the Service Department to support project-related service needs
- Assist Project Managers with preparation and processing of monthly pay applications
- Support tracking of project costs, billings, and subcontractor payment documentation
- Assist with project closeout including compilation of O&M manuals, warranty documentation, user training coordination, and as-built drawings
- Ensure all closeout deliverables are organized, complete, and submitted per contract requirements
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
