Project Coordinator

Hatzel & Buehler Inc•Malvern, PA

9d•Onsite

About The Position

The Audio-Visual Integration Project Coordinator is responsible for supporting the successful execution of AV integration projects from project kickoff through completion. This role works closely with project managers, engineers, field technicians, vendors, and clients to coordinate resources, manage project documentation, track schedules, and ensure projects are delivered on time, within budget, and to quality standards. The ideal candidate possesses strong organizational skills, exceptional communication abilities, and a working understanding of commercial audiovisual systems and integration processes.

Requirements

High School Diploma
Bachelor's Degree or equivalent years in trade
Strong people skills.
Strong Microsoft excel experience.
Strong organizational skills
Microsoft Project.
Project Coordination
Schedule Management
Attention to Detail
Problem Solving
Communication Skills
Customer Service Orientation
Time Management
Team Collaboration
Documentation Management
Risk Identification and Escalation

Nice To Haves

working understanding of commercial audiovisual systems and integration processes

Responsibilities

Assist Project Managers in planning, organizing, and tracking multiple AV integration projects simultaneously.
Create and maintain project schedules, task lists, and milestone tracking.
Coordinate project kickoff meetings and maintain meeting documentation.
Monitor project progress and communicate updates to internal teams and customers.
Track project deliverables and ensure deadlines are met.
Support project closeout activities, including documentation collection and final customer deliverables.
Coordinate technician and subcontractor schedules.
Track equipment procurement, deliveries, and inventory allocations.
Collaborate with purchasing and warehouse teams to ensure materials are available for project execution.
Monitor lead times and identify potential schedule impacts.
Arrange travel, site access requirements, and logistics for installation teams.