Project Coordinator

Toole Design • Portland, OR

8d • Hybrid

About The Position

At Toole Design, we are leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We are looking for a Project Coordinator to join our Project Operations team, someone who's energized to support and strengthen impactful transportation projects by keeping project information organized, coordinating administrative processes, and helping project teams stay on track. You'll provide project coordination and administrative support that helps our project teams remain organized, accurate, and on schedule. You'll assist with project setup, documentation, compliance tracking, invoicing support, and coordination across multiple departments while ensuring project information is current and complete. Your attention to detail, organization, and service-oriented approach will help teams deliver successful projects.

Requirements

• 3–5 years of experience in a business environment, project coordination, or administrative support role, or a business-focused degree with relevant experience
• Basic knowledge of project management principles
• Basic understanding of Accounts Payable/Receivable processes strongly preferred
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required)
• Experience with Supplier Diversity Management software is preferred but not required
• Excellent organizational, time management, and problem-solving skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Provide project coordination and administrative support.
• Assist with project setup, documentation, compliance tracking, and invoicing support.
• Coordinate across multiple departments.
• Ensure project information is current and complete.

Benefits

• A collaborative, inclusive culture that supports your growth and advancement
• A flexible hybrid schedule: 3 days in the office and 2 days remotely
• 8 paid holidays
• 16 days of PTO accrual annually
• Competitive salary
• Excellent benefits
• Transportation perks
• The opportunity to support projects that improve lives-advancing safe, inclusive design grounded in ethics, empathy, and equity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree