Project Coordinator - Iron Mountain, MI

Hubbell Incorporated•Breitung Township, MI

2d•Onsite

About The Position

As a member of our Engineering Services Team, you will provide internal and external customer support to ensure the timely delivery of our drawing packages. A Day In The Life: Create new projects across multiple platforms. Process Purchase Orders, Work Authorizations, and Change Orders for multiple customers. Create project monthly invoices and submit to customer. Keep track and resolve any open invoice issues with customer. Track budget hours and dollars. Provide backup for reporting requirements that occur periodically. Track and enter Unvouchered Liabilities. Track team performance metrics. Accurately file all required documentation. Update project documentation, including submittals, summaries and schedules. Maintain monthly invoice lists. Resolve invoice issues with internal and external customers. Update & distribute “Project Control” documents, including cost and margin reporting and work capacity spreadsheets. Work with and coordinate module training and maintain Training Matrix records for all PCSS Engineering staff. Identify continuous improvement opportunities and implement solutions with input from others. Maintain relationship with customers (phone calls and e-mails). Analyze and review material purchase orders for accuracy and completion. Collaborate with project engineering teams to ensure timely delivery of materials to maintain capacities and schedule. Maintain an efficient and accurate system for monitoring all open material orders. Maintain strict confidentiality with all purchasing information and programs. Make purchasing decisions in accordance with standard work and from preferred client suppliers. Prioritize and actively manage long-lead-time items, expedite critical components and overdue purchase orders, as necessary. Purchase project material using our clients material ordering processes as directed by our team project designers and engineers. Request and review material quotes for accuracy with various suppliers. Resolve material PO issues in timely manner.

Requirements

Associates Degree or equivalent experience.
Minimum of two years of office experience.
Strong multi-tasking and organizational skills.
Effective file management.
Excellent verbal and written communication skills.
Ability to work well under tight deadlines.
Proven ability to work effectively both independently and in a team based environment.
Proficient in MS Office Suite and project management software.
Familiarity with Engineering Services and client groups.

Responsibilities

Create new projects across multiple platforms.
Process Purchase Orders, Work Authorizations, and Change Orders for multiple customers.
Create project monthly invoices and submit to customer.
Keep track and resolve any open invoice issues with customer.
Track budget hours and dollars.
Provide backup for reporting requirements that occur periodically.
Track and enter Unvouchered Liabilities.
Track team performance metrics.
Accurately file all required documentation.
Update project documentation, including submittals, summaries and schedules.
Maintain monthly invoice lists.
Resolve invoice issues with internal and external customers.
Update & distribute “Project Control” documents, including cost and margin reporting and work capacity spreadsheets.
Work with and coordinate module training and maintain Training Matrix records for all PCSS Engineering staff.
Identify continuous improvement opportunities and implement solutions with input from others.
Maintain relationship with customers (phone calls and e-mails).
Analyze and review material purchase orders for accuracy and completion.
Collaborate with project engineering teams to ensure timely delivery of materials to maintain capacities and schedule.
Maintain an efficient and accurate system for monitoring all open material orders.
Maintain strict confidentiality with all purchasing information and programs.
Make purchasing decisions in accordance with standard work and from preferred client suppliers.
Prioritize and actively manage long-lead-time items, expedite critical components and overdue purchase orders, as necessary.
Purchase project material using our clients material ordering processes as directed by our team project designers and engineers.
Request and review material quotes for accuracy with various suppliers.
Resolve material PO issues in timely manner.