Project Coordinator

Performance Food Group•Westlake, TX

4d•Onsite

About The Position

The Project Coordinator will be dedicated to the creation, maintenance, and quality control of executive-level project collateral and presentations. This role will partner closely with the project management team to convert project information into clear, accurate, visually polished, and leadership-ready materials that support executive visibility, decision-making, and stakeholder alignment. This position primary focus is executive communication, presentation development, documentation consistency, and collateral governance.

Requirements

High School Diploma or GED
Proficient in MS Office applications, with strong emphasis on PowerPoint, Excel, Word, Outlook, and SharePoint
Demonstrated ability to prepare accurate, professional documentation, reports, or presentations for business stakeholders.
Strong written and visual communication skills with the ability to translate project details into concise, polished, leadership-ready materials.
Proficiency in creating clear, professional PowerPoint materials, including status decks, summary slides, dashboards, and executive readouts.
Strong organizational and multitasking abilities, with keen attention to detail and the ability to manage multiple project updates, deadlines, and collateral requests.
Demonstrated ability to ensure accuracy, consistency, formatting quality, and executive-level polish across project materials and documentation.
Ability to work effectively with project managers, business partners, and cross-functional stakeholders to gather inputs, validate information, and move deliverables forward.
Strong problem-solving skills with the ability to identify information gaps, clarify open items, and propose practical solutions.
Flexibility to adapt to changing priorities, project requirements, and tight leadership deadlines.
Demonstrates professionalism, confidentiality, sound judgment, and integrity in handling sensitive project and executive-level information.

Nice To Haves

Bachelor's Degree
Previous experience as a project coordinator, project administrator, PMO analyst, executive assistant supporting project work, or similar role is highly desirable.
Experience developing executive-facing presentations, project status reports, dashboards, or leadership meeting materials.
Experience working in partnership with project managers or cross-functional project teams.

Responsibilities

Create executive-facing project materials, including status decks, steering committee presentations, leadership readouts, executive summaries, project one-pagers, milestone updates, and decision-support materials.
Maintain recurring executive presentations by updating content, refreshing visuals, validating formatting, ensuring version control, and preparing materials for leadership meetings.
Ensure all executive collateral is accurate, consistent, visually polished, and aligned to established templates, messaging standards, and leadership communication expectations.
Partner with project managers to gather project updates, risks, milestones, decisions, and key messages, then translate the information into concise, executive-ready content.
Maintain organized repositories of executive decks, templates, project summaries, historical readouts, and supporting materials to ensure content can be easily accessed, reused, and updated.
Support the development and maintenance of standard templates, formatting guidelines, reporting structures, and presentation standards for project management collateral.
Prepare and finalize materials for executive reviews, steering committees, portfolio updates, and stakeholder presentations, ensuring content is ready for distribution by required deadlines.
Identify opportunities to improve the clarity, consistency, visual quality, and efficiency of executive project collateral and presentation processes.