Project Coordinator

Axis Automation•Walker, MI

22d

About The Position

Axis Automation is looking for a career-oriented Project Coordinator to join a dynamic, tight-knit team creating custom factory automation equipment. We're a company with big ambitions - plenty of opportunities for growth and advancement! Axis leverages the teamwork of our leading engineers and machine builders to conceptualize, design, integrate, deploy and service factory automation systems for forward-thinking manufacturing customers. Our team has decades of automation experience, spanning hundreds of projects and thousands of automation configurations.

Requirements

Background in administrative support.
Experience using project management tools (Microsoft Project, Microsoft Teams, Microsoft Excel)
Effective verbal and non-verbal communication skills internally and externally.
Knowledge of project management best practices.
Financial and analytical proficiency.
Familiarity with automation project life cycles.
Ability to stay highly organized and balance multiple tasks simultaneously.
Ability to problem solve, be adaptable, and be flexible.
Attention to detail.
Willingness to travel.
Risk management and proactive mitigation planning.
Documentation and reporting skills.

Nice To Haves

1-3 years’ experience in engineering / automation a plus.
Willingness to travel up to 25-50%, including on weekends with advanced notice.

Responsibilities

Supporting Project Managers to follow open equipment projects from customer order through completion
Coordinating critical dates of customer visits, customer part receipt tracking, project team travel, etc.
Administrative aspects of projects including job closing, milestone payment tracking and invoice preparation
Assist preparation of project communication materials, gathering data, generating reports, etc.
Assist with properly maintaining information in project folders
Working with project managers / department leads and assisting in the tracking of projects
Verifying accuracy of costs charged to projects
Coordinate with designers/suppliers/purchasing on items such as purchased components, critical long-lead components for accurate delivery dates
Verifying Axis & customer audits / check sheets have been completed at project milestone dates
Preparation and communication of internal / external project status meetings and escalation of critical issues.
Real-time communication with Axis departments on project developments
Assist in other projects and departments as needed, including process / costing and design
Complete “lessons learned” evaluations to help improve on future projects
Travel to new / kit installations to lead overall project execution requirements / customer satisfaction and support all proposal activities with technical and commercial content
Manage service orders received by various customers