Project Coordinator
About The Position
The Project Coordinator provides essential project support to Project Managers and Principals across various practice areas. This role involves assisting with the creation of consultant and owner/architect agreements, analyzing project-related data such as staffing and timelines, and maintaining up-to-date staffing information. The Project Coordinator will also update client contracts with negotiated terms, manage the legal review process for these contracts, and communicate with consultants and general contractors. Additionally, they will request Certificates of Insurance and provide administrative support to the Director of Operations and Project Managers. Depending on studio needs, responsibilities may extend to assisting studio leaders with travel and expense reports, organizing meetings, ordering meals for meetings, and supporting front desk operations.
Requirements
- Effective verbal, written communication and organizational skills.
- Strong attention to detail and excellent time management skills.
- Proven ability to execute tasks and able to work independently.
- Comfortable with analysis data and administrative tasks.
- Knowledge of Microsoft Outlook, Word, Excel, Power Point.
- Deltek software proficiency.
Responsibilities
- Provides project support to Project Managers and Principals of different practice areas.
- Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
- Analyzes data related to projects (staffing, timelines, etc.).
- Works with Project Manager to keep staffing data up to date.
- Updates client contracts with negotiated terms and incorporates edits.
- Submits client contracts to legal department for review and tracks review process.
- Sends correspondence to Consultants and General contractors.
- Requests Certificate of Insurance certificates from legal department.
- Assist the Director of Operations/Project Managers with administrative tasks.
- Assists studio leaders with travel arrangements and/or expense reports.
- Organizes and schedules meetings and appointments related to projects and areas of practice.
- Orders lunches and sets up for internal meetings and client meetings.
- Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
