Project Coordinator - COAP

C-Path•Tucson, AZ

41d•Hybrid

About The Position

Critical Path Institute (C-Path) is a nonprofit engaged in the creation of partnerships and innovative processes that improve human health by reducing the time, cost, and risk in developing and approving new therapies. For twenty years, we have partnered with industry and academic experts to advance technologies across the spectrum of medical product development from research to regulatory approval. As a leading nonprofit organization dedicated to fostering collaboration and promoting data sharing in the precompetitive space, C-Path has been at the forefront of numerous advances designed to get new treatments to patients quicker. Our continuing success is made possible by a combination of public and private support from those who share our vision to accelerate a path to a healthier world. The Clinical Outcome Assessment Program (COAP) staff is comprised of both on-site and remote personnel. The COA Program is a team of individuals responsible for management and support of projects within the COA Program's three consortia: Electronic Clinical Outcome Assessment Consortium (eCOA) Consortium, Rare Disease Clinical Outcome Assessment (RD-COA) Consortium and Patient-Centered Evidence (PCE) Consortium. In addition to the support of the three program consortia, the project coordinator will also be responsible for supporting projects across C-Path as assigned. The PC work will focus on the support, organization, coordination, and communication of activities involving members of the Program. The PC is responsible for performing independent time-sensitive tasks to support the successful operation of the Program.

Requirements

Works well independently and in a team-oriented, collaborative environment
Conforms to shifting priorities and demands and responds to adjustments and alterations efficiently
Excellent attention to detail and organization skills
Excellent written and oral communication skills
Ability to interact professionally with multiple global stakeholders, including C-Path staff, scientists from industry, academia, and government regulatory agencies by phone, email, and in person
Proficient use of Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook), Adobe Acrobat Pro, online scheduling polls (e.g., Doodle Poll, WhenIsGood), internet browsers, web-based applications, and cloud-based file management systems (e.g., SharePoint)
Proficient use of virtual meeting tools (e.g., Zoom, Teams) and standard office equipment (e.g., PC, copier, printer, scanner)
Exercises good judgment in selecting methods and techniques for obtaining solutions
Self-motivated with the ability to successfully anticipate issues or challenges and understand next steps needed without being specifically directed
Collaborative and an active listener, respects other's ideas, and responds thoughtfully to questions

Nice To Haves

Associate/bachelor's degree, preferred.
A minimum of two years of administrative experience, preferred.
Experience in healthcare or science-related organizations, preferred.

Responsibilities

Schedule all ad-hoc and recurring meetings using tools such as Outlook, Teams, and Zoom
Keep consortia membership rolls and member contact information up to date using tools like Salesforce and the IT ticketing system
Help prepare and ensure project and meeting documents (e.g., agendas, minutes) are complete, current, and stored appropriately
Ensure COA Program content (e.g., publications and presentations of the consortia) are updated in SharePoint and communicated externally as appropriate, by collaborating with the Communications team and Program staff
Track tasks via Monday.com by providing accurate updates on a timely basis
Plan, coordinate, and track work on various working group action items as requested by project managers
Complete monthly expense reports in SutiExpense and enters expense data into Program financial tracking spreadsheets
Identify opportunities for improvement and make constructive suggestions for change
Work together with other members of the larger team in an efficient manner
Track and document best practices and lessons learned and share those with the team
Assist with planning and executing large virtual or offsite meetings
Assist with company-wide administrative needs, covering the front desk, helping prepare or clean up from on-site events, etc.
Achieve organizational goals while adhering to standards and best practices