Project Coordinator

CS Erickson•Plano, TX

About The Position

The Project Coordinator provides administrative support across different areas of the business, assisting with project execution and smooth operational functions. Working as part of a project management or account management team, the role handles project-related tasks, helps ensure timely completion, and maintains accurate records. Responsibilities may vary depending on the department, customer accounts, or business unit supported. The position requires a proactive, highly organized individual who can manage multiple priorities and adapt to varying departmental needs. Depending on the assignment, the coordinator may also support domestic and international travel arrangements, tax compliance documentation, and subcontractor coordination.

Requirements

High school diploma or equivalent.
At least 2 years of experience in an administrative or project coordination role; construction, electrical services, or related industry experience is preferred.
Ability to manage multiple priorities and stay organized in a fast-paced environment.
Excellent written and verbal communication skills, including the ability to interact professionally with internal teams, clients, and external partners.
Attention to detail.
Initiative to anticipate needs and solve problems before they arise.
Ability to collaborate within teams, provide support, and maintain effective communication across departments.

Nice To Haves

Familiarity with project management software such as Scoro or Foundation and Microsoft Office applications, including Excel, Word, and Outlook.
Strong financial and organizational skills, including the ability to track budgets, expenses, and timecards.
Associate’s or Bachelor’s degree in Business, Project Management, or a related field.

Responsibilities

Coordinate the administrative and operational activities of assigned projects from initiation through closeout.
Maintain current, complete, and organized project records in company operating systems.
Assist with purchase orders, contracts, change orders, budgets, and other project documentation.
Support project financial management by preparing invoices, monitoring project costs, identifying discrepancies, and assisting with accounts receivable follow-up.
Coordinate project startup activities, including job setup, site access, permits, certifications, and other project-specific documentation.
Track project schedules, milestones, deliverables, and completion dates.
Facilitate communication among Project Managers, field and technical teams, clients, subcontractors, vendors, and internal departments.
Coordinate meetings, distribute project communications, and provide administrative support.
Prepare reports, project summaries, and supporting documentation for project reviews and leadership meetings.
Audit project documentation and operational data for accuracy, compliance with company standards, and alignment with financial objectives.
Support project closeout by ensuring required documentation is complete, organized, and submitted on time.
Partner with Project Managers and project teams to support daily operations, resolve administrative issues, and contribute to successful project delivery.
Coordinate domestic and international travel arrangements for project personnel, including travel logistics and required documentation, as applicable to assigned accounts or business units.
Support domestic and international tax compliance by coordinating required documentation and assisting with project-related reporting requirements, as applicable.
Coordinate subcontractor activities by collecting required documentation, monitoring compliance requirements, facilitating communication, and supporting onboarding and project readiness, as applicable.