Project Coordinator – dGTEx Consortium & Ardlie Group

Broad Institute • Cambridge, MA

3d • Onsite

About The Position

We are seeking a highly organized and proactive Project Coordinator to support both the Developmental GTEx (dGTEx) Consortium and the Ardlie Group. This role serves as a central coordination point for consortium operations, lab administration, and NIH-funded research program management. The individual will oversee project tracking, governance coordination, financial and operational support, and executive-level administrative functions.The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced, collaborative scientific environment.

Requirements

• Bachelor’s degree
• 3+ years of experience in project coordination, research operations, or administrative support
• Strong organizational and communication skills
• Ability to manage multiple priorities independently in a fast-paced environment
• Proficiency with Microsoft Office and scheduling/project tracking tools
• Experience handling confidential or sensitive information

Nice To Haves

• Experience in academic, biomedical research, or NIH-funded environments
• Familiarity with genomics, data governance, or consortium-based research
• Experience supporting senior faculty or principal investigators
• Exposure to project management methodologies (PMP, Agile, or similar)

Responsibilities

• Manage day-to-day coordination of NIH-funded genomics programs (dGTEx and related initiatives)
• Develop and maintain project timelines, milestones, deliverables, and dependencies
• Coordinate across internal teams, working groups, and external consortium collaborators
• Track progress, risks, and action items; escalate issues and support mitigation planning
• Facilitate governance processes across Executive Committee, Steering Committee, and Working Groups
• Support scientific planning, reporting, and execution of consortium priorities
• Manage PI calendar, scheduling priorities, and meeting coordination
• Schedule and support internal Ardlie Group meetings, including agenda preparation and action tracking
• Serve as a primary coordination point for internal project and operational questions
• Coordinate external collaborations, meetings, and communications
• Support interview scheduling, candidate coordination, and visitor logistics
• Plan group events and team activities
• Organize consortium meetings, seminars, and governance sessions
• Coordinate two annual off-site consortium meetings including logistics and agendas
• Arrange travel for external collaborators and panel members
• Ensure effective meeting execution, including materials, documentation, and follow-up tracking
• Support budget tracking and forecasting in partnership with PI and grants administration
• Monitor consortium and lab-related spending, including travel, events, and vendor expenses
• Process expense reports and support reimbursement workflows
• Assist with NIH grant reporting and compliance documentation
• Track computational and cloud expenditures and support monthly reporting
• NIH Genomic Data Sharing (GDS) compliance and controlled-access data processes
• Assist with Data Sharing Agreement (DSA) coordination and tracking
• Support preparation of NIH reports, consortium updates, and scientific review materials
• Maintain CVs, biosketches, and consortium documentation as needed

Benefits

• medical, dental, vision, life, and disability insurance
• a 401(k) retirement plan
• flexible spending and health savings accounts
• at least 13 paid holidays
• winter closure
• paid time off
• parental and family care leave
• an employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level