Project Coordinator - Smart Buildings

Siemens•Richmond, VA

3h•$46,773 - $80,182•Onsite

About The Position

The Project Coordinator supports the Smart Buildings project management team with document control, project scheduling, financial documentation, and project close-out to help projects progress smoothly through milestones. The role is based at Siemens’ Richmond, Virginia branch, which serves the greater Richmond area. The coordinator maintains complete and current project booking packages; schedules and attends turnover meetings and records project details; coordinates material purchasing, delivery, shipment tracking, and cost accounting; and maintains billing and collections documentation while communicating issues to the project management team. The role also creates subcontract purchase requisitions, completes subcontract agreements and bond documents, prepares monthly project snapshots and identifies changes in planned costs, tracks project timesheets for submission before month-end, and checks that closing projects have no unissued material or committed costs and are 100% billed.

Requirements

High school diploma or state-recognized GED.
Ability to read and understand contract documentation.
Experience with Microsoft Office and business software systems.
Verbal and written communication skills in English.
Must be a Notary Public or obtain a Notary Public designation from the state where the position is located within the first three months of employment.
Legally authorized to work in the United States on a continual and permanent basis without company sponsorship.

Nice To Haves

Office or administrative experience.
Experience in a similar industry or the construction industry.
Familiarity or experience with HVAC, fire alarm, or security systems.
SAP experience.

Responsibilities

Maintain complete, up-to-date documentation for project booking packages.
Schedule and attend project turnover meetings and record important project details.
Coordinate material purchasing and delivery, track shipments, and account for costs.
Maintain billing and collections documentation and communicate issues to the project management team.
Create purchase requisitions for subcontracts and complete subcontract agreements and bond documents.
Create monthly snapshots for all projects and identify changes in planned costs.
Track project timesheet submissions and ensure all timesheets are submitted before month-end.
For projects scheduled to close, verify there is no unissued material or committed cost and that the project is 100% billed.
Maintain excellent organizational and interpersonal skills.