Smart Buildings Automation Project Coordinator

Siemens•Dallas, TX

18h•$51,479 - $88,250•Hybrid

About The Position

The Smart Buildings Automation Project Coordinator provides administrative project support to Project Managers and Operations Managers during project execution, coordinating with other departments and business functions. The role helps managers focus on job execution while ensuring core business processes are implemented, and supports seamless project transitions and customer satisfaction. It supports Siemens’ Plano, Texas branch, serving customers throughout the greater Dallas area, in a hybrid work arrangement. The coordinator oversees project documentation and scheduling, procurement coordination, cost and time tracking, and financial and billing-related tasks. The position is listed as permanent, full-time, and mid-level professional. The posted annual pay range is $51,479–$88,250; the actual offer may vary based on budget, experience, knowledge, skills, qualifications, and premium geographic location.

Requirements

High school diploma or state-recognized GED.
On-the-job administrative or service industry experience.
On-the-job or educational experience with financial transactions and billing, and reading and understanding contract documentation.
Experience with Excel, Microsoft Office, and business software systems such as SAP.
Must be a Notary Public or obtain a Notary Public designation from the state where the position is located within the first three months of employment.
Legally authorized to work in the United States on a continual and permanent basis without company sponsorship.

Nice To Haves

Familiarity or experience in HVAC, fire alarm, security systems, construction, mechanical, electrical, or a similar construction industry.

Responsibilities

Oversee project documentation and scheduling, including proper filing, timely scheduling of project turnover meetings, and completion of closeout checklist items before project closure.
Facilitate procurement processes, including purchase requests for subcontractor labor and coordination of subcontractor paperwork.
Monitor project costs and time tracking, provide daily updates to the Project Manager on cost variations, and inform the Operations Manager about unsubmitted timesheets.
Manage financial and billing-related tasks, including notarizing customer-required documents and adjusting plan costs in SAP as necessary.