Project Coordinator

Ogilvy Health • Parsippany, NJ

1d

About The Position

Ogilvy Health is seeking a highly organized, motivated Project Coordinator to support a large-scale, fast-paced pharmaceutical AOR account. The role is part of the agency’s Project Management Office, which drives project execution, process improvement, budget management, and resource allocation. The position offers an opportunity to learn healthcare advertising and project management in a collaborative agency environment. The Project Coordinator helps teams follow established workflows, schedules, and budgets while supporting the delivery of client work.

Requirements

• Computer proficiency.
• Proficiency with Microsoft Word, Project, Excel, PowerPoint, and Acrobat Professional.
• Ability to collaborate closely with others in a team environment under tight deadlines and in a fast-paced environment.
• Outstanding written and verbal communication and interpersonal skills.
• Detail-oriented, proactive problem-solving skills.
• Curiosity and proficiency in using generative AI and applicable emerging technologies, with the ability to adapt to new tools and integrate AI responsibly into day-to-day work.

Nice To Haves

• Previous project management and project planning experience.

Responsibilities

• Track projects through the agency from implementation to execution.
• Support project timelines by working with the team to meet milestone dates and deadlines.
• Update agency timelines, resource plans, and status documents as needed.
• Coordinate submissions for regulatory review and handoff to Regulatory Operations.
• Provide administrative oversight of projects through financial and project management systems.
• Monitor and route jobs through the digital workflow system to help keep them on task and on time.
• Maintain and archive clean historical records of project workflow.
• Schedule and assist Senior Project Managers and Project Managers in facilitating internal status meetings and reviews.
• Keep teams informed of project status and next steps through daily status documents and planned or ad hoc meetings.
• Advocate for and champion agency processes.
• Build positive working relationships with team members and project stakeholders while maintaining adherence to objectives, processes, and timelines.

Benefits

• Competitive benefits package.
• Tools and support to succeed.
• Autonomy to seek out new paths and better ways of working.
• Opportunities to work with colleagues who are experts in their disciplines across the Ogilvy network.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed