Project Coordinator

Workscapes • Tampa, FL

5d • Hybrid

About The Position

The Project Coordinator is a vital part of our team, responsible for managing the full order fulfillment cycle-from initial order entry to final project completion. This dynamic, fast-paced role demands keen attention to detail, strong communication, and top-notch organizational skills. Success in this role requires the ability to juggle multiple priorities, adapt quickly, and confidently navigate a variety of digital platforms.

Requirements

• Minimum of two years' experience in a fast-paced, multi-tasking, detail-oriented administrative position
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent verbal and written communication skills
• Excellent time management, organizational skills, and attention to detail

Nice To Haves

• Associate degree or equivalent experience in business, interior design or another related field.

Responsibilities

• Coordinate input from internal team members to generate, format, and send accurate client proposals.
• Review, organize, and prepare all required documentation to ensure precise and timely order entry.
• Source and procure project materials, coordinating timely delivery and installation logistics.
• Monitor project progress, troubleshoot issues, and manage punch list resolution to ensure successful, on-time completion.
• Serve as a key point of contact, communicating directly with vendor partners and clients while supporting internal teams throughout the project lifecycle.
• Investigate and reconcile discrepancies across purchase orders, vendor acknowledgments, and invoices.
• Resolve material-related issues, including product discrepancies, shortages, damages, and quality concerns.
• Track material orders proactively, identify potential delays, and escalate concerns to Sales and Project Managers as needed.
• Ensure compliance with departmental policies, procedures, and industry standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree